Administrative Assistant

Overview

ABOUT THE COMPANY :

At Triple-S Steel we live and work by our core values. Since our inception over 50 years ago, we have followed three basic principles that are the foundation of our success :

Stability : All decisions made are measured in years, not quarters.

Flexibility : Employees are encouraged to seek creative steel solutions and services that help the company thrive.

Chemistry : We foster and nurture an entrepreneurial spirit throughout the Triple-S family. That spirit permeates our DNA.

From a small family retail operation in Houston, our business has expanded across the US and S. America to sell over 1 Million tons per year .

We supply steel for bridges, stadiums, barges and large buildings but one thing will always remain the same : We treat our customers and employees like family.

ABOUT THE POSITION :

Administrative Assistants provide support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.

Responsibilities

Office / Clerical Work

• Provide administrative support to Partners and to the management team
• Help ensure the efficient operation of the team
• Coordinate travel and meeting arrangements
• Provide word processing, excel, power point and other document preparation
• Assist with special projects and other general office tasks, as needed
• Exercise independent judgment in making day-to-day decisions
• Prepares correspondences, including letters and memos for internal and external use
• Prepares monthly reports including gathering necessary data and making copies for distribution
• Maintains proper filing systems
• Responsible for the workflow of a specific departmental function
• Initiates action items from manager's meeting notes and distribute
• Assists manager with special projects as requested
• Aids clients, vendors, and subcontractor as necessary.
• Cover other departments such as Sales, shipping when there are staff shortages

Qualifications

Education and Experience :

High School Diploma or GED equivalent required.

Knowledge / Skills / Competencies :

• Knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook
• Ability to learn new programs and functions
• Be detail oriented and have organizational skills

Other :

• Physical Requirements : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit;

use hands / fingers to handle, or feel and talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms.

Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus.

• Employee would need to be able to lift items over 20lbs
• Working Conditions : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate, but due to open office environment noise level may occasionally be high.

Disclaimer : The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification.

It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.