Executive Administrative Assistant

Job Description

Job Description

Pella Windows and Doors of North Carolina and Southwest Virginia, an innovative, dynamic, and one of the FASTEST-GROWING companies in North Carolina.

Pella provides a fast-paced, fun, and respectful work environment.

Why work for Pella Windows and Doors of North Carolina and Southwest Virginia?

• Culture- We are a team-oriented company. We believe in our employees and strive to improve the lives of those we touch.
• Benefits- Comprehensive benefit packages
• Growth- We believe in our employees and encourage them to grow both personally and professionally. As a company, we invest in our employees.
• Work-Life Balance- Our drivers are home with their families every night.
• Our People- Here you will work side by side with very knowledgeable people in the industry and build relationships that last.

Pella Windows and Doors is currently seeking an Executive Administrative Assistant in our beautiful new High Point, NC office .

We are seeking a dedicated and highly organized Executive Assistant to join our team. This crucial role will provide comprehensive support to both the Chief Financial Officer and the General Manager.

The ideal candidate will excel in a dynamic environment, handling a variety of tasks with precision and professionalism.

This position requires excellent multitasking abilities, attention to detail, and a proactive approach to problem-solving.

If you are a skilled communicator with a knack for organization, we encourage you to apply.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Maintain a high level of discretion and confidentiality in all matters.
• Answer and direct phone calls, take messages, and respond to inquiries promptly and professionally.
• Prepare and review reports to ensure accuracy and completeness.
• Coordinate and manage comprehensive travel arrangements, including booking flights, hotels, and ground transportation.
• Reconcile travel expenses and ensure timely submission of expense reports.
• Oversee purchasing of products and services, including printing invoices, mailing copies, and filing documentation.
• Schedule and organize meetings, manage calendars, and edit correspondence as required.
• Attend meetings on behalf of leadership and take detailed notes for future reference.
• Research and resolve scheduling conflicts and reporting issues as needed.
• Analyze reconciliation data to identify trends, root causes of discrepancies, and areas for improvement.

Required Skills :

• Associate or bachelor’s degree in related field or work experience.
• Minimum of 3+ years working experience supporting business leaders in an Executive Assistant capacity.
• Exceptional communication skills verbal and written, organizational skills, attention to detail and accuracy.
• Advanced skills with Microsoft suit skills (Excel, Word, Outlook, Power Point)

Desired Skills :

• Ability to maintain confidentiality.
• Strong Time Management skills with the ability to balance multiple competing priorities.
• Excellent attention to detail and a tenacity to problem-solve is important to the success in this role.
• Ability to perform accurate work in a timely manner following established policies.
• Ability to prioritize multiple competing priorities with a finite deadline.
• Able to work in a team environment and be a good fit within our spectacular - fun and positive company culture.

Associate Benefits :

• Competitive Compensation
• 401(k) Plan with Matching : 50% match up to 6% after one year of service.
• Profit Sharing for additional financial rewards.
• Comprehensive Insurance Coverage : Medical, Dental, and Vision benefits available after just 30 days.
• Flexible Spending Account to manage health and dependent care expenses.
• Life Insurance for added security
• 9 Paid Holidays to enjoy time off with loved ones
• Generous Vacation / PTO for work-life balance
• Tuition Reimbursement to support your professional growth
• Onsite Chaplin and Bible study program for spiritual support
• On-Site Amenities : State-of-the-art weight room and gaming room for wellness and relaxation
• Employee Assistance Program offering confidential support and resources.

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