Marketing/Proposal Coordinator

Job Description

Job Description

At Whitman, Requardt & Associates, LLP, we are "People Focused and Project Driven". We have been in business for more than 105 years and we are known for our quality work and quality employees.

This is your chance to join our team - help us to design the infrastructure and buildings that improve the world!

We are seeking an experienced, highly motivated and experienced Marketing / Proposal Coordinator to work onsite in our Raleigh, NC office.

The candidate will work closely with the Raleigh technical staff and project managers as well as the entire marketing team across several WRA offices.

The ideal candidate will have NCDOT and NC Locality marketing experience, be an enthusiastic, organized, and meticulous individual who anticipates issues and thrives on creative, independent problem solving within a rapid, deadline-driven environment.

Strong graphic, writing and communication skills with attention to detail are required. This is a dynamic position that requires the ability to manage the frequent shifting of priorities while achieving high quality standards.

The Marketing / Proposal Coordinator must be able to prioritize, multi-task, be proactive, function effectively under multiple deadlines and time constraints, schedule workloads, and manage pursuit teams and their time efficiently.

Responsibilities :

• Coordinate, write, edit, and produce responses to engineering solicitations, SOQs, RFQs, RFPs; this includes research, technical content, graphics, page layout and design.
• Ability to work with multiple A / E / C firm leads to assemble materials and manage the entire proposal process from start to delivery, including adhering to all internal deadlines for drafts / reviews.
• Read and analyze solicitations, SOQs, RFQs, and RFPs plus effectively edit proposal content for spelling, grammar, consistency, and compliance with requirements.
• Prepare presentations and marketing collateral for interviews with prospective clients.
• Assist with researching and tracking business opportunities.
• Schedule and participate in proposal strategy meetings.
• Attend pre-proposal meetings and debriefings as needed.
• Assist with other business development / marketing functions, as necessary.
• Update and maintain the marketing department’s documentation and databases (i.e., resumes, project portfolios, photos, references, licenses and certifications, project history, etc.).
• Assist with the planning and execution of company marketing and recruitment events such as conferences, seminars, career fairs, and other outreach events
• Prepare and / or coordinate graphics for proposals, shortlist presentations, and brochures.
• Assist with preparing documentation for pre-qualification packages.
• Assist project managers in the day to day management and operation of office administration.

Requirements :

• Associate or Bachelor's degree in Marketing, Communications, Journalism, English or related field preferred; demonstrated years of experience will be considered in lieu of a degree.
• 3-5 years of experience providing proposal and presentation coordination and marking support in A / E / C industry preferred.

NCDOT and NC Locality Transportation and Utility Infrastructure market experience desired but not required.

• Proficient with MS Office Suite (Word, Excel, PowerPoint, and Outlook) and Adobe Creative Suite (InDesign and Photoshop) required.
• A strong and clear professional communication style with excellent written, graphic, and verbal communication skills
• Excellent project and time management skills with keen attention to detail and highly organized.
• Excellent writing, graphic, and proof-reading skills. Ability to multi-task and handle multiple deadlines and assignments.
• Self-starter with the ability to work independently and as a team member.

Benefits :

WRA recognizes that employees play an important role in its success. Our commitment to full-time employees is reflected in the comprehensive benefits package we offer :

• Flexible work schedule options
• Competitive salary
• Leave accrual and paid holidays
• Healthcare benefits
• Group Life Insurance, as well as additional optional life Insurance, short and long term disability insurance
• Flexible spending accounts for medical and dependent care reimbursement
• 401(k) Retirement Plan
• Tuition Reimbursement
• Employee Assistance Program
• Parental and maternity leave benefits

WRA is an equal opportunity / affirmative action employer and complies with all applicable anti-discrimination laws.

Applicants must be currently authorized to work in the United States on a full-time basis without the need for employment-based visa sponsorship now or in the future.

WRA will not sponsor applicants for U.S. work visa status for this opportunity. (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa)

Not accepting resumes from 3rd party recruiters for this position

Position # 2230

LI - Onsite #LI - Mid-Level