Bookkeeper/Secretary

Job Description :

The primary responsibilities are that of Bookkeeper for the Parish and St. Michael’s School, along with being Secretary for the Parish.

Schedule :

Monday-Thursday 8 : 00AM-6 : 00PM (40 / hrs Weekly)

Compensation :

$41,206 - $60,700 Depending on Experience

Financial Responsibilities :

• Regular banking duties (see that all deposits are made and accounted for)
• Manage all Checking & Savings Accounts - Church, School, Hot Lunch, Cemetery, Development, Capital Campaign, and Stipend
• Create Purchase Orders, pay bills
• Attend required Finance Council Meetings
• Create yearly budgeting worksheets for meetings using excel program
• Monitor All Budgets
• Provide budget reports
• Provide end of year report to parish / diocese
• Purchase office supplies, church sacristy supplies and monitor janitorial supplies
• Handle / manage all fund-raising money
• Oversee that all donations are correctly recorded and accounted for in conjunction with the money counters
• Maintain regular bookkeeping duties for parish / school / hot lunch
• Payroll for employees / monitoring benefits through ADP
• Responsible for billing bulletin advertisements and reporting UBIT (Unearned Business Income Tax) Returns
• Ensure bills are current for bulletin revenue
• Maintain accountable records of finances and data on system
• Enter Family Aids checking information into income / expense worksheets for year- end reports and print out
• Enter St. Joseph's year end numbers into spreadsheet for year -end printout
• Enter PTC's year end information into spreadsheet for year- end printout

Secretarial Duties :

• Oversee preparation and printing of weekly bulletin (part-time office assistant helps)
• Update the parish website and parish app weekly or more often if needed
• Schedule and record all Mass Intentions
• Answer phone / door
• Maintain Sacramental Records
• Maintain parish files
• Prepare all new employee paperwork and send in to the diocese and state
• Maintain safe environment records on all employees & volunteers as required by the
• Diocese in accordance with the Diocesan
• Safe Environment protocol and Code of Conduct policy
• Maintain parish and school (Google) calendar / renting of facilities / key check out
• Coordinate all parish mailings
• Keep OND listings current
• Notify the Diocese of all Marriages and Deaths
• Coordinate and maintain parish census
• Update OSV Envelope system with parishioner changes, second collection dates for both parishes
• Prepare / print monthly calendar
• Prepare / print Ministry schedules in conjunction with schedulers
• Maintain and keep website and parish app current
• Oversee office machines
• Oversee groups and order rolls for hospitality
• Help plan and organize parish events
• Update all manuals as needed

Benefits (per Diocesan Policy Handbook) :

• 12 days sick pay - accumulative
• 12 days vacation pay, non-accumulative
• Paid Holiday, if it falls on working day
• Health and Dental Insurance according to the Diocesan policy

The Diocese of Crookston represents the Catholic Church in northwest Minnesota. It comprises the 14 counties of Kittson, Roseau, Lake of the Woods, Marshall, Polk, Red Lake, Pennington, Clearwater, Beltrami, Norman, Mahnomen, Hubbard, Clay and Becker.