Primary Purpose :
Perform bookkeeping duties as it relates to grants, financial reports and bank reconciliations.
Qualifications :
Education / Certification :
- High school diploma or GED certificate
- Associate degree preferred or at least one year of college credits
Special Knowledge / Skills :
- Ability to type and keyboard by touch
- Ability to communicate effectively (verbal and written) using proper English grammar
- Ability to effectively utilize computers, operate calculators and other machines as required
- Ability to work with numbers in an accurate and rapid manner
- Ability to organize, prioritize and meet established deadlines
- Ability to maintain accurate and auditable records
- Demonstrated experience using Microsoft Excel, Word, PowerPoint, and other software programs
Experience :
Three years bookkeeping training and / or experience
Major Responsibilities and Duties :
- Prepare the HCDE’s daily deposits.
- Update and maintain current the grant portal.
- Assist in the recording of accounts receivable transactions.
- Assist in the collection of outstanding accounts receivables.
- Assist the Chief Accounting Officer with daily tasks.
- Assist in the year end audit including the preparation of lead schedules.
- Assist in the preparation of the Popular Annual Financial Report (PAFR), Comprehensive Annual Financial Report (CAFR), Annual Financial Management Report (AFMR) and budget report.
- Perform account analysis as needed.
- Assist in the monthly School Finance Council meetings.
- Prepare monthly bank reconciliations for multiple bank accounts including investment pool accounts, Public Facilities Corporation (PFC) accounts, campus accounts, and miscellaneous cash accounts.
- Prepare monthly journal entries.
- Be familiar with and assist with duties assigned to other Business Services personnel when necessary.
- Maintain confidentiality of information.
- Maintain physical files of Business Services documents and records related to grants and investments.
- Provide excellent customer service to all users.
- Perform other duties as assigned.
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