Job Title : Administrative Assistant II
Duration : 3+ Months (with extension)
Location : Los Angeles CA 90033
Responsibilities :
- Performs varied administrative and general office duties for an academic or administrative department.
- Organizes and expedites flow of work through supervisor's office and / or administrative department.
- Composes and produces a variety of business correspondence, reports, confidential documents and / or forms, and related materials.
- Ensures confidentiality and controls access to sensitive information.
- Coordinates department public relations functions, as assigned, such as special events, conferences, seminars, etc.
- Assists in contracts and grants administration.
- Researches and gathers data for departmental reports.
- Maintains and modifies the school's or department's Web site.
- Screens and prioritizes incoming calls.
- Maintains unit or departmental database and related records. Provides guidance and direction to staff and / or student workers, as assigned.
- Bachelor's degree Combined Experience / education as substitute for minimum education.
Must-Haves :
- High School Diploma or GED required; Bachelor's degree preferred
- Experience in calendar management
- Proficiency in travel arrangements
- Expertise in managing calendars, particularly using Microsoft Outlook
- Ability to ensure clear communication and demonstrate strong comprehension skills
- A professional and polished appearance
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