Administrative Assistant

American Paradigm Schools

8101 Castor Avenue Philadelphia, PA 19152

Discovering Excellence Through Cultivating Differences

American Paradigm Schools are dedicated to equity and excellence for all learners, while celebrating the uniqueness of our communities.

Our values drive our dedication to providing a world class education.

Position : Administrative Assistant

Position type : Full Time

Position location (School) : First Philadelphia Preparatory Charter School

Department : Admin Support

Reports to : Director of Operations

Employment status : Exempt

Employment duration : 12 months

Position Summary :

The Administrative Assistant is responsible for the smooth day-to-day functioning of the department they support. Providing a wide range of administrative support, this is a highly collaborative position with an organized, motivated, cheerful, and flexible self-starter with excellent communication skills and a strong customer service orientation to engage with students, faculty, and families.

Major Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Maintain contact lists
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Knowledge, Skills and Abilities

• Proven experience as an Administrative Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

Technology Skills

• Google Suites / Microsoft Office
• Basic office equipment
• Video Conferencing

Education and certifications

Certification requirement

High School Diploma or equivalent

Physical Requirements

• Sitting
• Walking
• Standing
• Talking
• Pushing
• Other

American Paradigm Schools are Caring School Communities.

Relationships are the foundation of classroom and school life and underpin teaching, learning, and prosocial development.

Building relationships and fostering students' sense of community are a critical part of our work at APS and as such, we have partnered with the Collaborative Classroom to implement the Caring School Community Model in all of our schools.

Caring School Community model builds positive classroom and schoolwide communities while developing students' social and emotional learning (SEL) skills and competencies.

It is designed to help students become caring, responsible members of their school communities and, ultimately, to grow into humane, principled, and skilled citizens of a democratic society.

The lessons in the program help faculty and staff create a warm, safe, and disciplined school environment where all community members can develop the skills and dispositions they need to interact constructively with others.

All employees at American Paradigm Schools are expected to be true champions of the Caring School Community Program.