Program Analyst Senior - Project Management & Communications (Short Term)

Program Analyst Senior - Project Management & Communications (Short Term)

Job ID : 320772

Location : District Support Services Cntr

Full / Part Time : Full Time

Regular / Temporary : Regular

Salary Range

$59,028.00 - $76,737.00 / annually, DOE

Grade

Work Schedule

Monday - Friday, 8am - 5pm

Summer Hours : Monday - Thursday, 7am-6pm

Work Calendar

12 Months

Maricopa Summary

Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?

Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?

Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges!

About Us

What's Currently Happening at Maricopa

• Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education : Hispanic-Serving institutions program (HSI Program).
• Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
• One of the largest community college systems in the country
• 2020 Healthy Arizona Worksites Program recipient
• Named 19th Best Employer for Women by Forbes
• 2019 No. 42 in Arizona's Best Employers

Benefits

The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives.

Our benefits are designed to provide support for every life stage and lifestyle in our community.

Benefits & Perks Options :

• 20 paid observed holidays
• Arizona State Retirement System (ASRS) & 12% Employee Contribution Match (Pension, Long Term Disability, and Health Insurance)
• Paid vacation, sick, and personal time
• Maricopa Employee Store : Perks & Gears (exclusive discounts and offers for Maricopa Community Colleges faculty and staff)
• Annual professional development growth funding
• Tuition reimbursement for employees and dependents
• Flexible work schedules
• Maricopa Employee Health & Wellness Program :
• Sight-On-Site Eye Care Services
• Diabetes Empowerment Education Program
• Mobile On-site Mammography Screenings
• Employee Assistance Program (EAP)
• Wondr online program that teaches clinically-proven, healthy habits that lead to less stress, better sleep, weight loss, and more.
• Pre-Retirement Events
• Public Service Loan Forgiveness (may forgive the remaining balance on a federal student loan made directly by the U.S.

Department of Education after qualifying).

10+ Maricopa Affinity Resource Employee Groups (Celebrates diversity, embraces inclusion, and supports employees, students, and community!)

Job Summary

The Program Analyst Senior will serve as a subject matter expert for Project Management and Change Management. Manages projects, directly and indirectly, related to Human Resources Strategic Plan Goals or Initiatives, Chancellor Priorities, and District HR Projects.

Acts as a consultant to support a consistent, scalable, and repeatable approach to project management for Human Resources district-wide.

Leads project teams and / or provides project management support to project teams. This role will use a variety of project management methodologies to ensure projects are completed in scope, on time, and with quality.

Leads project team including the facilitation of meetings and workgroups, providing responsive communication throughout a project, and ensuring reliable follow-through;

assists project teams by documenting the scope of work, timeline, goals, key discussion points, issue identification, and deliverables.

Additional Information

This is a short-term assignment with a projected end date of June 30, 2025 with renewal based on available funds and the needs of MCCCD.

Essential Functions

80% Project Management

• Serves as the Project Manager or Coordinator for District Office HR Division projects
• Works with the Business Owner to develop the overall project scope including the identification and establishment of project objectives, milestones, schedule and overall plan
• Ensure that all projects are delivered on-time, and within scope
• Assist in the definition of project scope and objectives, involving all relevant stakeholders
• Ensure resource availability and allocation
• Leads stakeholder analysis processes
• Create and maintain project documentation
• Schedule and facilitate meetings
• Provides regular follow-up or check-ins with team members to ensure timely completion of tasks and objectives
• Establishes or works with Change Management / Communications team to socialize proposals, recommendations, and decisions as needed
• Establish and maintain working relationships with staff involved in assigned project
• Coach and counsel business owners and / or project members
• Act as back-up to business owners and / or project leads
• Provide technical assistance and resolve issues related to project tasks or assignment
• Participate in strategic planning and decision-making
• Prioritize projects and initiatives in alignment with organizational objectives
• Provide reports regarding the delivery and efficiency of initiatives or projects through dashboards or other reports
• Report and escalate risks and issues to management as needed
• Develop partnerships to further project development efforts

10% Business Process Analysis

• Design, develop and implement business processes to achieve organization goals.
• Track and communicate status of business process projects to management.
• Plan, implement and monitor business process changes for projects.
• Assist in making business decisions relating to system implementation, modification, maintenance, etc.
• Develop and maintain business process documentations that will be used as reference for preparing test cases, training documents, etc.
• Update business processes to meet changing business needs.
• Present analyses, solutions and business cases to senior management.
• Coordinate with and facilitate cross-functional team sessions to gather business process requirements.
• Create visual models to document process workflow
• Draft, edit and revise iterative process documents
• Review training materials
• Define metrics and measures of success
• Develops and delivers presentations, correspondence and other communication materials
• Liaise with HR communications and Change Management as needed
• Research industry standards, trends, best practices and emerging technologies and makes recommendations for implementation
• Participates on committees, task forces, councils and / or with other stakeholder groups
• Performs other duties as assigned

Minimum Qualifications

Bachelor's Degree in education, business or public administration, or directly related field and four (4) years of related program management experience preferably in an educational setting.

An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation.

Desired Qualifications

A. One (1) year of experience with project management and / or project coordination

Special Working Conditions

Hybrid work schedule with two (2) days a week in person.

How to Apply

Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications.

All minimum requirements must be met at the time of the application.

Additional materials will not be accepted after the job posting has closed.

Missing materials or incomplete employment history will not be considered.

Please ensure your materials clearly provide the following information.

• Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
• Indicate whether former or current employment is Full-Time or;
• Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)
• Provide employment history in a month / year format (e.g., 09 / 07 to 10 / 11) including job title, job duties, for each position held and name of employer for each position.
• Three professional references, preferably current and / or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.

Posting Close Date

Apply on or before Wednesday, November 6, 2024 to be considered.

EEO, Title IX, & Clery Act

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states : "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination.

Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses.

Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.

To apply, visit https : / / jobs.maricopa.edu / psp / MCPAHPRD / EMPLOYEE / HRMS / c / HRS HRAM FL.HRS CG SEARCH FL.GBL?

Page HRS APP JBPST FL&Action U&FOCUS Applicant&SiteId 1000&JobOpeningId 320772&PostingSeq 1

jeid-1e0cea603c476f459b64d88a34f87c4c