Accounts Receivable Specialist

Job Description

Job Description

Job Title : Accounts Receivable Specialist

Classification : Hourly, Full Time, Non-Exempt

Department : Accounting

Location : Kearny, NJ

Direct Supervisor : Controller

Job Summary : The Accounts Receivable Specialist responsibilities include utilizing Kuehne’s integrated computerized accounting software programs to (i) generate and distribute customer invoices, (ii) process customer payments (ACHs, wires, and paper checks), (iii) follow up with customers as necessary to ensure accounts receivable balances are current, (iv) work with the general ledger accounting team to ensure all receivable related transactions are accounted for properly, and (v) work with other Accounting & Finance team members to foster a hard-working and fun working environment, and nurture a high-performing team-first culture that communicates effectively, is responsive to customer needs, and respectful of all individuals.

Supervisory Responsibilities :

None

Essential Responsibilities :

• Create and distribute customer invoices in a timely manner.
• Process and deposit customer payments via paper checks, ACH, and wires.
• Ensure cash receipts are correctly applied to customer invoices.
• Respond promptly to customer inquiries and requests for supporting documents.
• Create, distribute, and track customer credit memos.
• Work with customer service and sales teams to resolve past-due accounts.
• Monitor the AR Aging Report to ensure timely invoice payments.
• Create end-of-month AR reports to assist with accounting and reconciliation.
• Run daily Open Order Reports to verify completed shipments are billed.
• Maintain organized accounts receivable files and records.
• Coordinate customer onboarding with the Sales Team.
• Develop professional relationships with customers to enhance communication.
• Create and maintain AR and cash collections SOPs.
• Collaborate with IT and ERP developers to implement process improvements.
• Assist with the annual audit by providing requested documentation and ensuring accuracy in AR reporting.
• Open and distribute daily mail.

Required Skills / Abilities :

• Strong verbal and written communication skills.
• Effective communication via email, instant messaging, and telephone.
• Excellent documentation and organization skills.
• Detail-oriented with the ability to meet deadlines.
• Problem-solving skills and the ability to research and resolve issues.
• Strong interpersonal and customer service skills.
• Proficiency in MS Office applications (Excel, Word, Outlook).
• Must be able to pass a 10 panel controlled substance testing and random testing after that.
• Must be able to pass a background investigation check and maintain in good standing order, as per TSA’s TWIC criteria.

Education and Experience :

• 3-5 years of relevant AR experience (billing, cash applications, collections).
• College degree preferred (accounting or business-related).
• Experience with Sage X3 is a plus.

Physical Requirements :

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

This position description is not intended to be and should not be construed as an all-inclusive list of responsibilities, skills, or working conditions associated with this position.

While this position description is intended to reflect the position's activities and requirements accurately, management reserves the right to modify, and or remove duties as necessary.

This is a Safety Sensitive Position within the organization.

Kuehne is an Equal Opportunity Employer (M / F / Disabled / Veteran)