Casual Worker - Clerical

Purpose

This is a Temporary position, generally lasting for several months, with the potential to provide an opportunity for a full time position.

This position will provide diversified clerical support for assigned department. Duties may include, but not limited to : greeting the public, receiving and screening phone calls, filing and performing a wide variety of computer / keyboard tasks.

Minimum Qualifications

Education, Training and Experience - High School Diploma / GED, supplemented by previous experience that demonstrates the ability to provide administrative support using modern office functions.

Must have experience with Microsoft Office Word and Outlook.

Job Description

PERFORMANCE APTITUDES

Data Utilization : Requires the ability to compile, assemble, copy, record and / or transcribe data and / or information according to a prescribed schema or plan.

Includes judging whether readily observable functional, structural or compositional characteristics are similar to or divergent from prescribed standards, procedures or routines.

Human Interaction : Requires the ability to exchange information for the purpose of obtaining information or clarifying details.

Performs such within well-established policies, procedures and standards.

Equipment, Machinery, Tools, and Materials Utilization : Requires the ability to operate, maneuver and / or control the actions of equipment, machinery, tools, and / or materials used in performing essential functions.

Verbal Aptitude : Requires the ability to utilize a wide variety of descriptive data and information, such as department records, files, invoices, and purchase orders.

Mathematical Aptitude : Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages.

Functional Reasoning : Requires ability to carry out detailed but uninvolved written or oral instructions. Involves routine work according to clearly prescribed standard practices, with some latitude for independent judgment.

Situational Reasoning : Requires the ability to exercise the judgment required in situations characterized by repetitive or short cycle operations covered by set procedures or sequences.

ADA COMPLIANCE

Physical Ability : Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and / or pulling of objects and materials of light weight (5-10 pounds).

Tasks may involve extended periods of time at a keyboard or workstation.

Sensory Requirements : Some tasks require the ability to perceive and discriminate sounds. Some tasks require visual perception and discrimination.

Some tasks require oral communications ability.

Environmental Factors : Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, toxic agents, violence, disease, or pathogenic substances.

PERFORMANCE INDICATORS

The work performance of non-supervisory personnel of the City of Daytona Beach is routinely evaluated according to the performance criteria outlined herein :

Knowledge of Job : Has working knowledge of the methods, procedures, and policies of the City of Daytona as such pertain to the performance of the essential duties of the position.

Has working knowledge of principles and practices of providing routine administrative support in a modern office environment.

Has working knowledge of the laws, ordinances, standards, and regulations pertaining to the essential duties and responsibilities of the position.

Has working knowledge of the organization of the department, and of related departments and agencies. Clearly understands the occupational hazards and safety precautions required to perform the essential functions of the work.

Has working knowledge of terminology and related professional languages used within the department as such pertain to work responsibilities.

Knows how to maintain cooperative and effective relationships with intra- and interdepartmental personnel, as well as any external entities with which position interacts.

Quality of Work : Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility.

Maintains high quality communication and interaction with internal and external entities with whom the position interacts.

Quantity of Work : Performs described essential functions and related assignments efficiently and effectively in order to produce quantity of work which consistently meets established standards and expectations.

Dependability : Assumes responsibility for completing assigned work. Completes assigned work within deadlines in accordance with directives, policy, standards, and prescribed procedures.

Maintains accountability for assigned responsibilities in the technical, human, and conceptual areas.

Attendance : Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness.

Provides adequate notice to upper management with respect to vacation time and leave requests.

Initiative and Enthusiasm : Maintains an enthusiastic, self-reliant, and self-starting approach to meet job responsibilities and accountabilities.

Strives to anticipate work to be accomplished and initiates proper and acceptable action for the completion of work with a minimum of supervision and instruction.

Judgment : Exercises analytical judgment in areas of responsibility. Identifies issues or situations as they occur and specifies decision objectives.

Identifies or assists in identifying alternative solutions to issues or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors.

Seeks expert or experienced advice where appropriate and researches issues, situations, and alternatives before exercising judgment.

Cooperation : Accepts supervisory instruction and direction and strives to meet the goals and objectives of same. Questions such instruction and direction when clarification of results or consequences is justified (i.

e., poor communications, variance with established policies or procedures, etc.). Offers suggestions and recommendations to encourage and improve cooperation intra- and inter-departmentally.

Relationships with Others : Shares knowledge with managers, supervisors, and co-workers for mutual benefit. Contributes to maintaining high morale among all employees.

Develops and maintains cooperative and courteous relationships inter- and intra-departmentally, and with external entities with whom the position interacts.

Tactfully and effectively handles requests, suggestions, and complaints in order to establish and maintain goodwill. Emphasizes the importance of maintaining a positive image.

Coordination of Work : Plans and organizes daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology.

Avoids duplication of effort. Estimates expected time of completion of work elements and establishes a personal schedule accordingly.

Attends required meetings, planning sessions and discussions on time. Implements work activity in accordance with priorities and estimated schedules.

Safety and Housekeeping : Adheres to all established safety and housekeeping standards. Ensures such standards are not violated.

The City of Daytona Beach is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Daytona Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.