Facilities Administrative Coordinator (Administrative Support Coordinator, Level II), UPDATED*

Application Process

This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Wednesday, November 13, 2024.

In your cover letter, please include what interests you in this position and why Facilities Management.

Please review the position description listed above for full scope of responsibilities and qualifications. Evidence of degree(s) or certificate(s) and / or license(s) required at time of hire.

Job Summary

As a Facilities Administrative Coordinator, you will serve as the primary resource for the department and be responsible for initiating and coordinating a variety of administrative duties in support of the Facilities Department to ensure smooth and efficient office operations :

• Forward facing customer service of maintenance requests; record-keeping and tracking, updating information, billing
• Apply operational and procedural matters and make recommendations to the Leadership Team
• Coordinate and track department programs such as uniforms, personal protective equipment (PPE), professional developing / trainings, work devices (tablets, phones, laptops, computers)
• Interact with a diverse workforce and all levels of the campus community
• Work involves identifying needs, planning and initiating projects, coordinating and delegating work and seeing a project through initiation, execution, coordination, implementation and evaluation.

The office environment is dynamic, fast-paced, collaborative, and team oriented. The department is a customer driven operations that serves the campus - we strive to maintain a clean, safe environment where our campus members can live, thrive, learn, gather, explore aspire, work compete, play, celebrate, create, excel, achieve, and dream.

Key Qualifications

This position requires :

• High school degree or technical / vocational program degree, and a minimum of two years administrative work experience involving program administration and / or an equivalent combination of education and experience involving study, analysis, and / or evaluation leading to the development of improvement of administrative policies, procedures, practices, or programs
• Intermediate knowledge and experience with database systems
• Intermediate proficiency with computers and Microsoft Office Suite (Word, Excel, PowerPoint)

Preferred qualifications :

• Experience working in a Facilities management environment and / or a university setting
• Knowledge of Google Suite, computerized work control system, Smartsheet and PeopleSoft
• Bilingual (Spanish)

Salary and Benefits

Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,058 to $4,260 a month.

This is a full time, non-exempt position, which will lead toward permanent status following the successful completion of a probationary period.

This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave.

In addition, 15 paid holidays are offered each year. Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer.

A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page.

For eligible employees, CSUEU collective bargaining agreement Article 17.10 will be honored.

Supplemental Information

Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity.

We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect.

We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community.

The University is an Affirmative Action / Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

Mandated Reporting : This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.

S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community.

More information related to campus level requirements can be found here : https : / / risk.sonoma.edu / covid-

compliance-and-monitoring-

office .

CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position.

Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.

Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas).

Positions are posted for a minimum of 14 calendar days.

For questions related to the application process, please reach out to [email protected] . The ADA Coordinator is also available ( hraccommodations@sonoma.

edu ) to assist individuals with disabilities in need of accommodation during the hiring process.

Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters.

The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography.

A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at [email protected] .

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https : / / housing.

sonoma.edu / compliance-data / 2024-campus-housing-fire-safety-report . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus.

A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at [email protected] .