Billing Specialist

Job Description

Job Description

Salary :

Join our dynamic team in Waukesha, where your career thrives in a professional yet vibrant environment. At our leading-edge workplace, your ideas drive innovation and make community possible.

We’re looking for a motivated Billing Specialist who will be responsible for processing and transmitting client invoices, setting up projects in our accounting software, and preparing and processing client payments.

GOALS & RESPONSIBILITIES

This position will allow the ideal candidate the opportunity to :

• Set up all new projects and leads in our accounting software (Deltek Ajera)
• Prepare invoices according to project manager specifications
• Proofread and correct all timesheet entries on projects
• Generate monthly invoices and transmit them to clients
• Create invoice support documentation per client requests
• Collaborate with clients and other team members to resolve billing inconsistencies and errors
• Ensure write-off policies are adhered to
• Update client and project records when needed
• Prepare bank deposits and transmit them via the banking website
• Provide billing and software navigation training to new project managers

QUALIFICATIONS & SKILLS

The ideal candidate for this position will possess the following education, experience, and abilities :

• High school diploma or equivalent required; associate or bachelor’s degree in accounting or related field is preferred
• Minimum 2 years of experience in billing, accounting or related field
• Proficient in Microsoft 365
• Experience with Deltek Ajera is a plus
• Demonstrated ability to work independently and as part of a team
• Ability to manage multiple priorities and meet deadlines
• Exceptional attention to detail and problem-solving abilities
• Strong written and verbal communication skills

BENEFITS

Ruekert & Mielke, Inc. is proud to be 100% employee owned. Our flexible working environment, engaged culture, and in depth training and mentoring program are just a few of the reasons why we are consistently named a Top Workplace by the Journal Sentinel.

We offer a highly competitive compensation program and unique benefits, including :

• Employee stock ownership plan
• Performance bonuses
• Extra hours bonuses
• Remote / flexible hours
• Generous personal time off and holiday programs
• Health, dental, vision, life, dependent life, and disability insurance
• 401(k) and Roth 401(k) with employer match
• Flexible spending accounts
• Prepaid legal services
• Employee Assistance Program
• Tuition reimbursement

ABOUT RUEKERT & MIELKE

Ruekert & Mielke, Inc. is a 100% Employee-Owned firm that blends experience, vision and technology to build lasting infrastructure strategies for local communities.

Integrated expertise in Civil Engineering, Construction Services, Water Resources, Water Supply, Wastewater Engineering, Land Development, Agricultural Engineering, Geographic Information Systems (GIS), Infrastructure Management, Asset Management, SCADA System Design and Municipal Financial Services combined with a commitment to both our employees and clients allows R / M to be viewed as the place to be .

Our corporate office is located in Waukesha (WI), with branch offices in Kenosha (WI), Madison (WI), Green Bay (WI), Global Water Center (WI), Iowa City (IA), and Cedar Rapids (IA).

Learn how you can make community possible as an employee owner at R / M! Watch Video