Junior Administrative Coordinator

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.

Embracing varying opinions and perspectives strengthens ourcorevalueswhich are : Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

The Libraries are the indispensable hub of discovery, learning and creativity with the teaching and research that goes on in the colleges and academic departments.

We offer rich and extraordinary collections at the University Libraries. The Libraries resources and services enable and support the University missions of teaching, research, and service.

Learn more about our various libraries at class "emphasis-3">

What We Want

The Junior Administrative Coordinator will be responsible for providing administrative support to the Associate University Librarians in the recruitment process for librarian positions including making travel arrangements, advertising, coordinating interviews and contacting applicants.

The selected candidate will provide administrative support to the Libraries Administrative Suite, and coordinate programmatic and administrative events in the Libraries.

If the description sounds exciting to you, we invite you to apply to be considered for this opportunity to join our team.

What You Need to Know

Salary : $3, monthly

Required Education and Experience :

Bachelor’s degree or equivalent combination of education and experience

Two years’ experience in office administration

Required Knowledge, Skills, and Abilities :

Knowledge of database and presentation applications

Excellent organizational and planning skills

Ability to maintain confidentiality on all personnel matters

Preferred Education and Experience :

Experience with making travel arrangements and itineraries

Experience using Concur

Experience managing multiple calendars

Event coordination and planning experience

Ability to work as a team member

Knowledge of SharePoint or Google Docs or other cloud-based storage.

Ability to deal effectively and tactfully with a wide variety of people in person, via telephone, and in writing

Ability to perform effectively in a fast-paced environment with changing priorities

Responsibilities :

Administrative Support for Librarian Recruiting : Coordinates and sets up librarian candidate presentations, interviews, and meetings.

Arranges travel and catering for librarian candidates and processes expenditures through Concur. Compiles and distributes librarian candidate itineraries, creating calendar appointments for all interview participants.

Attends search committee meetings and provides administrative support.

Libraries Administrative Suite Support : Maintains conference room and vehicle calendars. Provides technical support for conference rooms managed by Administration.

Serves as backup for answering the main line and assists with front desk duties in the absence of the Student Office Assistant.

Coordinates the logistical arrangements and administrative support for Libraries Administrative Suite events. Serves as backup departmental parking representative.

Acts as coordinator of the library vehicles and maintenance scheduling. Supply clerk for Administrative Suite and Library units that are in the Libraries Administrative Suite.

Schedules library resource tabling reservations. Participates in the planning and execution of administrative operations.

Administrative Support for Associate University Librarians : Provides administrative support for the four Associate University Librarians and their units as needed.

Assists with maintaining AUL’s calendars and performs other duties as assigned.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.

Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

Medical,prescription drug,dental,vision,life and AD&D,flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

12-15 days of annual paid holidays

Up to eight hours of paid sick leave and at least eight hours of paid vacationeach month

Automatically enrollment in the Teacher Retirement System of Texas

Health and Wellness : Free exercise programs and release time

Professional Development : All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more

Educational release time and tuition assistanceforcompleting a degree while a Texas A&M employee

Living Well,a program at Texas A&M that has been built by employees, for employees