Legal Operations Assistant

Terumo Medical Corporation (TMC) develops, manufactures, and markets a complete, solutions-based portfolio of high-quality medical devices used in a broad range of applications for numerous areas of the healthcare industry.

TMC places a premium on providing customers with world-class products, training and education programs that drive clear economic value, better clinical outcomes and improved quality of life for patients.

TMC is part of Tokyo-based Terumo Corporation; one of the world’s leading medical device manufacturers with $6+ billion in sales, 30,000+ employees worldwide and operations in more than 160 nations.

Terumo Medical Corporation is comprised of two strategic business divisions : Terumo Interventional Systems and Terumo Medical Products.

We believe that the future is bright for everyone at Terumo. We work with the future in mind to generate lasting change, create a bigger impact and produce greater outcomes for today, and for decades to come.

At Terumo we believe in the power of personal growth and will encourage you to get in the driver's seat - progressing in the direction you want to go by deepening your skills throughout your career.

We want you to be bold, think outside the box, experiment, innovate and deliver what's next for quality healthcare. You will be part of a collaborative, respectful and resilient team of associates and leaders around the world, working together as partners to achieve more than you thought possible, providing real-world, impactful solutions for patients.

Join us and help shape wherever we go next!

Advancing healthcare with heart

Job Summary

The Legal Operations Assistant is responsible for supporting various types of legal, compliance and intellectual property matters pertaining to Terumo Americas Holding, Inc.

and its domestic and foreign subsidiaries and managed businesses (collectively, TAH ), including but not limited to, corporate governance, commercial operations, contracting, employment, business development, mergers and acquisitions, bankruptcy, litigation management, including but not limited to, product liability, non-product liability, and intellectual property as well as operational support within the Department.

The role will also include data collection, compiling and organizing materials, preparation of reports, spreadsheets and presentations, agreement preparation using the TAH contract management system and new project development and management to continue department innovation and efficiency.

Job Details / Responsibilities

• Support legal operations, including corporate governance and managed businesses requirements, required annual filings to do business, preparation of board minutes, support changes to members and officers through resolution preparation, support requests for entity information from outside sources, including auditors, and maintain companion databases in same operational areas.
• Adopt new technologies to increase efficiencies and develop projects to advance innovation, efficiency and streamline departmental procedures, including written procedures
• Prepare various quarterly reports, data analysis and presentations for legal and compliance committees and / or compliance meetings as needed.
• Support intellectual property and patent processes, including annuities database, search platform, billing.
• Provide support in preparing and analyzing budget projections.
• Draft correspondence for various types of matters, including bankruptcy, cease and desist, demand letters.
• Provide operational support to department members , including report generation, accounts payable processing, as required.
• Perform other job-related duties as assigned.

Knowledge, Skills and Abilities (KSA)

• Highly proficient with superior skillset in MS Office Suite - Word, Excel, PowerPoint, Access, Adobe, Outlook, and One Drive.
• Excellent verbal and written communication skills, including written communications, presentations, and rapport building.
• Self-starter, skilled analytical thought processing, detail oriented, including identifying long-range obstacles, possibilities / probabilities that could affect the outcome.
• Knowledge of legal research database programs.
• Highly skilled at working independently to lead critical projects and matters to conclusion, while coordinating with attorneys, administrative staff, internal colleagues and associates.
• Strong project management, prioritization, and organizational skills.
• Efficient handling of multiple projects in a fast-paced, service oriented, and dynamic environment.
• Versatile, flexible and a willingness to work within constantly changing priorities
• Strong interpersonal skills for direct interaction with executives, company colleagues, and outside counsel.
• Proven ability to maintain strict confidentiality with sensitive information.
• Acts ethically, is transparent and honest in communications.
• Strong computer and research skills required.

Qualifications / Background Experiences

• Bachelor's Degree with a focus on business
• Minimum Seven (7) Ten (10) years’ experience with increased responsibility in a relevant in-house counsel, corporate or law firm setting required or equivalent combination of relevant experience education and training
• Experience with corporate governance, matter management systems, contract management systems required.
• Experience managing and dealing effectively with a wide range of legal and compliance matters is preferred.
• Experience in legal operations is strongly preferred.
• Experience in medical device manufacturing preferred.
• A paralegal certificate is preferred.

It is Terumo’s policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law.

As a Company, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment.