LaSalle Network is seeking an experienced and detail-oriented Executive Administrative Assistant to join our client’s dynamic finance team, a fast-growing real estate company! The ideal candidate will have a strong background in an administrative role reporting to a CEO, coupled with accounting background.
Executive Administrative Assistant Responsibilities :
- Schedule and organize meetings, travel, conferences and office activities
- Maintain and update and online filing systems and retrieve information as needed
- Respond to regularly occurring requests for information
- Act as a liaison with internal departments and outside agencies, including CEO and executive leadership team
- Handle confidential and non-routine information and explain policies when necessary
- Work independently and within a team on both nonrecurring and ongoing projects
- Upload contracts, agreements, contacts and other information into electronic files
- Coordinate certificates of insurance, W-9’s, invoices and statement receipts and processing and general vendor and tenant compliance
- Assist with accounts payable, accounting or asset management duties as requested
- Organize and distribute information to CEO and executive leadership team, including reports and documents for the company’s board of directors
- Draft written responses or replies by phone or e-mail when necessary
- Generate correspondences, memos, charts, tables, graphs, etc. as requested
- Proofread letters or other documents for spelling, grammar and layout, making appropriate changes
- Responsible for accuracy and clarity of final copy
Executive Administrative Assistant Requirements :
- 5+ years of experience in an administrative role is required
- Associates degree is preferred
- Experience with Microsoft Office, Adobe and other software
- Strong analytical skills and ability to remain highly organized in a deadline driven environment while maintaining strict attention to detail
- Strong organization, interpersonal and communication skills
- Licensed notary preferred
- Knowledge of insurance and lease processes preferred
- Experience working in a SOX 404 compliant environment a plus
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