Undocumented Student Resource Center Assistant (Temporary)

About the Position

This is a full-time, temporary position through November 11, 2025 with the possibility of reappointment. The duration of the appointment cannot exceed one year from the date of hire.

This Undocumented Student Resource Center Assistant position is a trainee position under the Student Services Professional (SSP) IA classification, an entry level classification in the SSP series.

This position will serve in the trainee capacity that is not to exceed 12 months. Upon successful completion of training and satisfactory performance under the SSP IA classification, this position may, at the discretion of the appropriate administrator and based on university needs, evolve to the next classification level SSP IB and be expected to perform similar duties with greater independence and under more limited supervision.

Permanent status cannot be earned in a trainee position.

Under the close and direct supervision of the Director for Diversity & Inclusion Student Affinity Resource Centers (DISARC), the Undocumented Student Resource Center (USRC) Assistant assists in creating a safe and welcoming environment to promote academic success for our undocumented student population.

The incumbent will learn from and assist their supervisor on how to provide input for leadership, strategic planning and a collaborative environment with campus partners to provide easy access to resources which support the educational access, success, retention, and graduation of undocumented students.

• In coordination with campus partners, the incumbent will assist with academic and personal guidance to undocumented students;
• campus educational programs, services and training specific for undocumented students; gathers feedback to implement best practices;

assist in outreach activities to expand current services; and learn how to build and maintain partnerships with on- and off-campus resources.

In close collaboration and direction from their supervisor, this position will learn how to provide leadership and guidance to the campus community regarding the undocumented student population.

The incumbent provides input to their supervisor for the Undocumented Student Resource Center student programs in order to learn and assist with budget, planning, marketing, publicity and measurement of program effectiveness.

Responsibilities

Undocumented Student Success Center Development & Coordination :

• Assist to develop, lead, and implement programs and services that provide student support, advice and referrals related to various issues and challenges unique to undocumented students including the Dream US scholars.
• Work closely with the supervisor to provide input for the assessments of student services and programs with the goals of assisting undocumented students to enrich their campus experience and enhance their academic success.
• Connect with CSU counterparts and Chancellor’s Office representatives to learn, review and assist in implementing regional and national best practices, as well as gather feedback from campus community members and students to help develop on-going programs and address evolving needs.
• Collaborate with various campus departments to assist in improving outcomes related to the inclusion, retention, and graduation of undocumented students.
• Work closely with the supervisor to assist in developing and implementing a communication plan to provide prospective, incoming, and enrolled undocumented students with timely information on programs, resources, opportunities, events, activities, important deadlines, and academic and co-curricular enrichment opportunities.
• Work closely with the supervisor to assist in maintaining the website and other materials to provide current and timely information to undocumented students, their families and allies.
• Assist the supervisor with and learn how to provide lead work direction to student staff, as needed.

Programming :

• Assist and work closely with the supervisor on the creation and organization of programs and services in support of the academic success, retention, and graduation of undocumented students particularly those who come from underserved backgrounds.
• Assist the supervisor in establishing a community among undocumented students by offering an ongoing program of activities to increase student contact, involvement, achievement, and overall satisfaction.
• Train and learn how to become a subject matter expert pertaining to pertinent legislation, Deferred Action for Childhood Arrivals (DACA), and federal immigration law and policy.

Work closely with and assists the supervisor on coordinating and / or providing appropriate training sessions, workshops, and resources for administrators, faculty, staff, and students.

• Working closely with the supervisor, serve as the primary campus contact for the services provided by the CSU Legal Services including scheduling appointments with campus legal partner(s).
• Work closely with the supervisor to identify, cultivate, and maintain relationships with local, regional, and national resources and organizations to establish a network of programs, services, and referrals in support of undocumented students.
• Assist with representing the university at both on- and off-campus events for undocumented students.

Advising :

• Assist at annual University events which could occur on a weekend or evening, e.g. Preview Day, Welcome Day, Education Summit, etc. as assigned.
• Serve on project teams and recruitment committees.
• Participate in department task forces and committees as designated.
• Attend conferences to learn and keep abreast of new developments in issues addressing undocumented students, access and equity programs that serve this population.
• Fulfill other duties as assigned by the appropriate administrator.

Other duties as assigned :

• Assist at annual University events which could occur on a weekend or evening, e.g. Preview Day, Welcome Day, Education Summit, etc. as assigned.
• Serve on project teams and recruitment committees.
• Participate in department task forces and committees as designated.
• Attend conferences to learn and keep abreast of new developments in issues addressing undocumented students, access and equity programs that serve this population.
• Fulfill other duties as assigned by the appropriate administrator.

Minimum Qualifications

Experience :

No academic advising experience required.

Education :

• Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job related field.
• Specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year for year basis.

Knowledge and Abilities :

• Working knowledge of the basic principles of individual and group behavior.
• Research and observation techniques for the purpose of recording, classifying, and interpreting factual information; and the techniques and methods of interviewing.
• Ability to gather and analyze data; reason logically, draw valid conclusions and make appropriate recommendations.
• Participate in and contribute to group meetings, conferences and interviews.
• Clearly express ideas and recommendations orally; write clear and concise reports.
• Establish and maintain cooperative working relationships with students, staff and faculty.

Preferred Skills, Knowledge and Abilities

• Ability to work with a diverse student and campus population.
• Willingness to work with students and learn how to advise and develop them.
• Willingness and ability to learn how to work independently and represent the department at designated university functions.
• Ability to interpret federal, state, and university policies and procedures.
• Ability to communicate effectively orally and in writing, using various technologies including the web and social networking platforms.
• Ability to work with web-based programs and applications for communication, data gathering and analysis.
• Ability to establish a cooperative working relationship with students, campus departments, and the public.
• Ability to work on multiple projects with multiple deadlines and objectives.
• Willingness and the ability to learn how to produce and maintain extremely visible programs with political sensitivity.
• Ability to work with constant interruptions in a somewhat noisy environment.
• Ability to work evenings and weekends, as required.
• Willingness to and the ability to learn how to provide leadership to students.
• Knowledge of or the ability to learn quickly, Microsoft Office Suite including Outlook, Word, Excel and PowerPoint.
• Demonstrate a desire to learn about campus life, student leadership, diversity or identity-based centers, advising, or student support services.
• Willingness to and the ability to learn about student leadership development issues including policies, procedures, and practices to produce educationally and philosophically sound programs.
• Ability to work in a fast paced, service-oriented environment.
• Ability to work in a highly collaborative, team-oriented environment.

Special Conditions

This position has been identified to have significant responsibility for student and campus activities, and will be required to function as a Campus Security Authority (CSA) under the Clery Act.

In accordance with CSU Executive Order 1107, Implementation of the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the incumbent will be responsible for reporting allegations of Clery Act crimes to the University Police Department and / or the University Clery Director.

• Responsibilities of the CSA include :
• Report all alleged Clery Act Crimes in a timely manner.
• Report any alleged Clery Act Crimes that are reported to the incumbent using the online CSA Reporting Form.
• Complete annual training requirement.

Condition(s) of Employment

Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to : criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and / or verification of work history is required for employment.

Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and / or it is discovered that the candidate knowingly withheld or falsified information.

Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.

EEO Statement

As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories : age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status.

The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body.