Executive Director-Classified Personnel

About Berkeley Unified School District :

Berkeley Unified School District (BUSD) is responsible for educating more than 9,400 individual students in 11 public elementary schools, three middle schools, one comprehensive high school, and an alternative high school.

In addition, the district has three preschool facilities and an Adult School serving several thousand students each year.

All candidates should make sure to read the following job description and information carefully before applying.

BUSD Mission Statement :

The Mission of BUSD is to enable and inspire our diverse student body to achieve academic excellence and make positive contributions to our world.

BUSD Values and Beliefs :

• Students are our priority.
• We take pride in our diversity.
• We hold high expectations for ourselves and our students.
• We treat each other with respect and act with integrity.

Come join us in the great work that we do!

We are currently staffing our Executive Director-Classified Personnel position and are looking for a dedicated Human Resource leader for the classified service with experience in Recruitment, Selection, Classification, Job Analysis, Salary Administration, Policy Development, Employee Discipline, and / or Labor Contract Administration.

We offer great benefits, including :

• District health and wellness benefits for employee and dependents
• CalPERS Retirement

The Executive Director-Classified Personnel will be paid on the Classified Management Salary Schedule, Salary Range 89.

Starting Salary Range / Step Expected : $13,187.07 (Step 1) or $16,018.82 (Step 5)

PLEASE NOTE : This employee shall be appointed from an eligibility list established pursuant to the provisions of The Merit System article within the Education Code (Ed Code 45240 - 45320).

As such, the recruitment is being overseen by a retired Merit System practitioner utilizing an applicant tracking system outside of BUSD.

CLASS TITLE : EXECUTIVE DIRECTOR-CLASSIFIED PERSONNEL

BASIC FUNCTION :

Plan, organize, control and direct the classified personnel program consistent with the rules and regulations established by the Personnel Commission, the California Education Code, the Board of Education, federal and State laws, serve as secretary to the Personnel Commission;

train, supervise and evaluate the performance of assigned personnel.

REPRESENTATIVE DUTIES :

ESSENTIAL DUTIES :

• Plan, organize, control and direct the classified personnel program consistent with the rules and regulations established by the Personnel Commission, the California Education Code, the Board of Education, federal and State laws.
• Interpret, apply and assure compliance with Merit System rules and regulations, Education Code, collective bargaining agreements, and federal and State laws and policies;

advise administration on interpretation and application of rules, regulations, policies and laws.

Coordinate and authorize classified personnel actions for new hires, rehires, promotions, transfers, layoffs, terminations, leaves, new positions, provisional and limited term employment;

administer layoffs and oversee the management of seniority and rehire lists.

• Oversee recruitment, testing, appointment and salary placement of employees; direct the development and administration of examinations, certify eligibility lists and other employment lists for appointment.
• Conduct administrative reviews regarding disputable matters related to working out of class, performance reviews, disciplinary letters, grievances, violations of Merit rules, and violations of employment laws or policies.
• Conduct the interactive process in determining reasonable accommodations for disabled or injured employees and assure the District is in compliance with applicable laws such as Americans with Disabilities Act (ADA).
• Direct the administration of the classification and compensation plan; make recommendations to the Personnel Commission regarding reclassification and assignment analysis.
• Coordinate efforts with the District’s Risk Management department in the areas of Workers’ Compensation, return-to-work programs and disability;

assure compliance with related laws, codes, regulations, policies and procedures.

Train, supervise and evaluate the performance of assigned staff; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions;

monitor performance evaluations according to established guidelines and procedures.

Coordinate communications between administrators and classified personnel to resolve issues or concerns and exchange information;

provide regular counsel to administrators regarding conflict resolution and employee relations.

Provide technical expertise, information and assistance to the administrator regarding assigned functions; assist in the formulation and development of policies, procedures and programs to assure an economical, safe and efficient work environment;

advise the administrator of unusual trends or problems and recommend appropriate corrective action; develop, manage and recommend new and revised rules to the Personnel Commission and the District’s administrative team.

Collaborate and work with the Human Resources Department in the provision of non-merit classified personnel related functions;

ensure efficient processes and procedures between Personnel Commission services and Human Resources; serve as an advisor to Human Resources regarding merit rules and regulations.

• Plan, organize and implement long and short-term staff development programs, policies, procedures, administrative regulations and activities designed to enhance classified personnel programs and services.
• Serve as Secretary to the Personnel Commission; prepare agenda items, attend meetings and oversee the preparation of minutes;

organize employee discipline hearings and act as advisor to the Commission.

If requested, serve as a subject matter expert in merit rules and regulations to both District and classified employee representatives;

may recommend or suggest solutions to classified employment problems or issues.

Direct the preparation and maintenance of a variety of narrative and statistical reports, records and files related to classified personnel and assigned activities;

prepare and maintain records and reports related to assigned activities.

Develop and prepare the annual preliminary budget for the Personnel Commission; analyze and review budgetary and financial data;

control and authorize expenditures in accordance with established limitations; prepare annual report for the Personnel Commission.

• Advise District and employee representatives on classified disciplinary procedures; may assist in the development of employee training programs to address employee performance deficiencies.
• Operate standard office equipment including copier, scanner, fax machine, telephone, laptop, computer and assigned software;

drive a vehicle to conduct work.

• Attend and conduct a variety of meetings as assigned; participate in negotiations for classified bargaining units; prepare and deliver presentations.
• Perform related duties as assigned.

KNOWLEDGE AND ABILITIES :

At time of application)

Knowledge of :

• Planning, organization and direction of the classified personnel program Merit System rules and regulations.
• Public meeting protocols related to compliance with The Brown Act.
• Budget preparation and control.
• Oral and written communication skills Principles and practices of administration, supervision and training.
• State and federal laws, codes and regulations concerning personnel administration including equal employment opportunity, ADA and others.
• Principles, techniques and methods of recruitment, assessment, selection, training, classification and compensation.
• Collective bargaining agreements, labor relations and union contracts.
• Pay compensation plans.
• Interpersonal skills using tact, patience and courtesy Operation of a computer and assigned software.

Ability to :

• Plan, organize, control and direct the classified personnel program.
• Coordinate the recruiting, interviewing, testing, selecting and placement of classified personnel.
• Supervise the performance of assigned personnel.
• Administer layoff and reemployment activities.
• Coordinate communications between administrators and classified personnel.
• Communicate effectively both orally and in writing.
• Prepare and deliver oral presentations.
• Interpret, apply and explain rules, regulations, policies and procedures.
• Establish and maintain cooperative and effective working relationships with others.
• Operate a computer and assigned office equipment.
• Analyze situations accurately and adopt an effective course of action.
• Meet schedules and timelines.
• Work independently with little direction.
• Plan and organize work.
• Prepare comprehensive narrative and statistical records and reports.
• Direct the maintenance of a variety of reports and files related to assigned activities.

RESPONSIBILITY :

Responsibilities include working independently under broad organizational guidelines to achieve unit objectives, managing a department, and directing the use of budgeted funds within a work unit.

Utilization of resources from other work units are often required to perform the job's functions. There is a continual opportunity to impact the organization's services.

In establishing this position, the Personnel Commission certifies that the duties, flexibility of hours, salary, benefit structure, and authority of the position are of such a nature that it should be set apart from positions subject to overtime provisions.

WORK ENVIRONMENT / PHYSICAL DEMANDS :

Must be performed with or without reasonable accommodations.)

• This job is performed in a generally clean and healthy office environment.
• Generally, the job requires extensive sitting, with some walking and standing.
• Lifting, carrying, pushing, and / or pulling files and other office objects.
• Stooping / crouching, reaching / handling, bending at the waist, kneeling, reaching, handling, or crouching to retrieve and store materials.
• Dexterity of hands and fingers to operate a computer keyboard and maintain paper files and documents.
• Hearing and speaking to exchange information.
• Visual acuity to see / read documents and computer screen.

Any combination of education and experience appropriate to the responsibilities of this position equivalent to :

EDUCATION :

Any combination equivalent to : bachelor's degree in human resources, public administration or related field.

EXPERIENCE :

Seven (7) years increasingly responsible experience in the administration of a human resources program. Merit or civil service system experience is highly desirable.

LICENSE(S) REQUIRED :

Valid California driver's license, use of personal vehicle, and proof of insurance.

CERTIFICATIONS AND TESTING REQUIRED :

• Pass the District’s applicable proficiency exam for the job class with a satisfactory score.
• After an offer of employment, obtain :
• Criminal Justice and FBI Fingerprint Clearance.
• Negative TB test result plus periodic post-employment retest as required (currently every four years).

WORKING CONDITIONS : ENVIRONMENT :

ENVIRONMENT : Office environment.

Office environment.

Driving a vehicle to conduct work.

PHYSICAL DEMANDS :

Hearing and speaking to exchange information and make presentations.

Seeing to read a variety of materials.

Dexterity of hands and fingers to operate a computer keyboard.

HAZARDS :

Contact with dissatisfied or abusive individuals.

APPLICATION REQUIREMENTS :

To be eligible for consideration, interested candidates must submit the following documents :

• Online employment application
• Please complete the online application to include all current and previous work history and education. (Note : resume may not substituted for completing work history, education sections, or the supplemental questions of the employment application).
• Supplemental questions
• The supplemental questions should be answered thoroughly, clearly, and concisely as the responses provided (along with the entire application package) will be carefully reviewed to determine which candidates will move forward in the recruitment process.
• Proof of education
• Education, training, or certifications will only be considered if acceptable documentation is attached
• Photocopy of OFFICIAL college transcripts showing a Bachelor's degree from an accredited university and / or college with major coursework in Human Resources, Business Administration, Public Administration, or related field of study.
• Photocopy of Licenses and / or Certifications.
• Foreign Equivalency Certification :

Individuals who have completed high school or college-level coursework at an institution in a country other than the United States must provide a Foreign Equivalency Certification to satisfy the education requirement.

A Foreign Equivalency Certification can be obtained for a fee from a professional organization.

• Additional required documents
• Letter of Introduction (cover letter)
• Detailed resume
• At time of final interview, candidate must present three (3) letters of reference, that are dated and signed and written expressly for this recruitment and attesting to the candidate’s knowledge, skills, abilities and success.

Letters should include the addresses and telephone numbers of the references.

If you are a veteran and will be requesting preference points, please upload a copy of your DD214.

EXAMINATION PROCESS AND TIMELINE :

• The examination process for this recruitment may be comprised of one or more of the following : competitive screening of the applicant's training, background, and experience;
• scored evaluation of responses on the supplemental application; written and / or performance examination(s); qualifications technical oral examination, scored on a job-related basis;

district advisory appraisal for general fitness. Only the most highly qualified candidates will be invited to continue in the examination process.

Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit as determined by these competitive examinations.

For applicants invited to advance in this recruitment, the exam and interview dates are as follows :

• Review of Application, Resume, and Supplemental Questionnaire : Week of September 9, 2024
• Oral Board Examinations (Merit Leadership Panel) : Week of September 23, 2024
• District Advisory Panel : Week of September 30, 2024
• Final selection interviews with the Personnel Commission : TBD

PLEASE NOTE : Exam Locations will be announced in the invite emails. Dates are tentative, but it is highly recommended that you plan your calendar accordingly.

No make-up dates will be offered.

Examination procedures subject to change as deemed necessary.

INITIAL SALARY PLACEMENT FOR CLASSIFIED MANAGEMENT EMPLOYEES :

All new employees shall be appointed at the hiring rate for the class as approved by the Commission. The hiring rate shall be the first step of the schedule except for classes where recruitment efforts have indicated difficulty in recruiting at that step.

An accelerated hiring rate may be set, with the approval of the Board and the Commission, at any step of the schedule of the class.

OTHER IMPORTANT INFORMATION :

The duration of the eligibility list is one (1) year unless the list is exhausted or extended by the Personnel Commission.

Eligibility lists established from this recruitment will be used for full-time, part-time, and limited term positions.

Under Federal Law, employers are required to verify that all new employees are eligible for employment in the United States.

Prior to appointment to a position, you must present acceptable proof of your identity and authorization to work in the United States.

BUSD is committed to fostering a positive working environment for its employees. Accordingly, BUSD practices shall be free from discrimination, harassment, intimidation and bullying of any employee based on an employee's actual race, color, ancestry, national origin, ethnic group identification, age, religion, marital status, physical or mental disability, sex, sexual orientation, gender, gender identity or gender expression;

the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.

The Board also prohibits retaliation against any district employee or job applicant who complains, testifies or in any way participates in the district's complaint procedures instituted pursuant to this policy.

The following employee has been designated to handle questions and complaints of alleged discrimination regarding Board Policy 4030 :

Jasmina Viteskic, Title IX Coordinator / Compliance Officer

2020 Bonar Street Room 116, Berkeley, CA 94702

Phone : 510.486.9338 Email : [email protected]

Applicants who are protected under the Americans with Disabilities Act and who require accommodations for completing the application process or interviewing should notify the Personnel Commission office by emailing Philip J.

Gordillo, Executive Director-CSPCA, at [email protected].

Offers of employment are contingent upon successful fingerprint clearance. A processing fee plus Live Scan fee will be required.

J-18808-Ljbffr