Executive Administrative Assistant

Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide.

As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants.

Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.

Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions.

Visit https : / / dexian.com / to learn more.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Overview

We are seeking a highly organized and proactive Executive Administrative Assistant to support our executive team. This role is essential in ensuring the smooth operation of daily activities and will involve a variety of administrative tasks.

The ideal candidate will possess strong communication skills, attention to detail, and the ability to manage multiple priorities effectively.

Responsibilities

• Prepare reports and agendas that may require compilation, layout and formatting of various data
• Compose replies to correspondence, and compose letters, memoranda, or reports in final form.
• Arrange appointments and travel reservations.
• Verify and process expense reports and allocate funds to appropriate budget categories.
• Make routine purchases within prescribed guidelines.
• Maintain and update complex files or record systems, including data in SAP.
• Determine nature and appropriate destination of incoming phone calls or electronic mail queries.
• Support the team in various administrative tasks as required.
• Provide comprehensive administrative support to executives, including managing calendars and scheduling meetings.
• Coordinate projects and ensure timely completion of tasks.
• Organize and maintain files, both electronic and paper-based, for easy access and retrieval.
• Assist in planning and executing company events, meetings, and conferences.
• Transcribe meeting notes and prepare reports as necessary.
• Manage the front desk operations, greeting visitors and answering inquiries professionally.
• Utilize Outlook Calendar for scheduling appointments and maintaining executive schedules.
• Act as a personal assistant to executives, handling travel arrangements and other personal tasks as needed.
• Proofread documents for accuracy and clarity before distribution.

Requirements

• 5-7 years of experience as an executive assistant, administrative assistant, or any relevant work.
• Strong communication skills with the ability to compose letters and other various media.
• Proficient in clerical duties with excellent attention to detail.
• Familiarity with SAP or similar technology
• Experience with file management
• Experience doing expense reports
• Excellent calendar management skills and experience arranging appointments and travel.
• Proven experience in an administrative role, preferably as an Executive Assistant or similar position.
• Strong project coordination skills with the ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite, particularly Outlook Calendar, Word, and Excel.
• Excellent organizational skills with a keen attention to detail.
• Strong written and verbal communication skills for effective interaction with team members and external stakeholders.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Experience in event planning is a plus but not required.

This position offers an exciting opportunity for individuals looking to advance their career in administration while working closely with senior leadership in a dynamic environment.

Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide.

As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants.

Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.

Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions.

Visit https : / / dexian.com / to learn more.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.