Office Services Coordinator

OFFICE SERVICES COORDINATOR

OFFICE SERVICES NEW YORK

COTY is looking for smart leaders who are fast and passionate. We’re Coty, one of the world’s largest beauty companies with a portfolio of iconic brands across fragrance, color cosmetics, and skin and body care.

Coty serves consumers around the world, selling prestige and mass market products in more than 130 countries and territories.

Coty and our brands empower people to express themselves freely, creating their own visions of beauty; and we are committed to making a positive impact on the planet.

This position will provide exceptional administrative support to help maintain daily operations of the Operations Team.

THE ROLE

In this role you will be responsible for :

• CCure Access Badging System Administration and Reporting : Manage CCure system, new badge inputs, terminations, accurate data entry and prepare monthly occupancy status report to management
• Wisp Space Management System Administrator : Manage additions, deletions, and reservations with regular reporting
• Environmental data collection and reporting via CREDIT 360
• Participates on emergency preparedness planning team
• Create all departmental Purchase Orders via SAP + Ariba and provide monthly reporting
• Liaise with suppliers and AP regarding invoice inquiries
• Track regular and ad-hoc department expenses (PO LOG)
• Supply Management : Proactive supply ordering for Office Services, Hospitality, Facilities; maintain inventory with approved budget and assist in locating parts, supplies, and materials
• Assist the Facilities Director + Manager, in all aspects of project implementation as needed including preparing and maintaining RFP’s, bid information, and other contract documents
• Receive, prioritize, and process work order requests; ensure problems are resolved quickly
• Update and maintain records to track maintenance and repairs
• Manage furniture inventory and prepare quarterly storage review
• Manage Iron Mountain inventory according to Coty’s records retention policy
• Support COTY company store activities
• Performs other related duties as assigned to support Operations, Facilities, Office Services and Security leads.

QUALIFICATIONS

We’d love to see candidates who have :

Essential :

• High school diploma or equivalent
• 2+ years in office services / administrative role
• Excellent organizational skills
• Highly effective written and verbal communication skills
• Detail orientated

Desirable :

• Associates degree in business related field
• Experience or knowledge with SAP
• Experience with CCure or similar badging system
• Experience with WISP or similar space management system

WHAT WE OFFER

This is unique role with a genuine opportunity to make an impact. You’ll get to work in a diverse environment with a team of professionals who are passionate about the work they do and know how to have some fun along the way.

Coty’s global omni-working policy provides the option to work up to 50% of your month remotely. We believe that a more flexible philosophy of remote working will give everyone the freedom to choose what works for their individual circumstances and empower them to always perform at their best.

ABOUT US

Our people make us who we are. They are the brightest minds bringing the boldest ideas to life every day. If you’re the kind of person who refuses to settle, if you want to think bigger, learn faster and go further than you ever thought possible we’d love to hear from you.

Coty is deeply committed to Changing the Conversation around Diversity, Equity & Inclusion in an effort to create a more open, inclusive, and diverse workplace where all employees can be their authentic self.

EQUAL EMPLOYMENT OPPORTUNITIES

We offer equal employment opportunity to qualified individuals without regard to race, religion, color, national origin, age, gender, disability, sexual orientation, gender identity, gender expression, marital status, veteran status, or any other characteristic protected by law.

Coty complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact cotyjobsUS@cotyinc.

com . We strongly believe that cultivating a diverse workplace gives a company strength. The combination of unique skills, abilities, experiences and backgrounds creates an environment that produces extraordinary results.

EOE Minorities / Females / Protected Veterans / Disabled.

English - Please click here to review the Notification of Equal Opportunity Rights poster

Español - Por favor, haga un en el enlace para revisar el poster de la Ley de los Derechos de Igualdad de Empeo

Base Salary Range : $50,000 - $61,000