Surgical Unit Coordinator, Ambulatory Surgery Center, UT Health Austin

Job Posting Title :

Surgical Unit Coordinator, Ambulatory Surgery Center, UT Health Austin

Hiring Department : Dell Medical School

Dell Medical School

Position Open To : All Applicants

All Applicants

Weekly Scheduled Hours :

FLSA Status : Non-Exempt

Non-Exempt

Earliest Start Date :

Immediately

Position Duration : Expected to Continue

Expected to Continue

Location : UT MAIN CAMPUS

UT MAIN CAMPUS

Job Details : Purpose

Purpose

This is a full-time position to serve as a key team member in the Ambulatory Surgery Center at UT Health Austin.The Surgical Unit Coordinator is responsible for providing high-level administrative and logistical support, assisting day-to-day operations of the ASC business office and clinical team, and execution of activities to support operational and clinical functions.

Responsibilities

Assists various different surgical departments with medical records management. Protects the privacy and security of medical records to ensure confidentiality.

Transfers medical health record information to ensure charts are completed and audits for encounter closures.

Processes timely requests by preparing, scanning, and indexing protected patient health information in the electronic medical record system.

Assists with the release of patient records by scanning and exporting documents to external providers as needed. Also works closely with the Health Information Management (HIM) team for patient access to documents.

Maintains and organizes monthly charts to ensure they are readily accessible for future reference.

Skillfully triages phone calls by directing them to the appropriate department or guiding to the correct contacts.

Contributes to the implementation of strategic initiatives and projects within the ASC by building and managing necessary resources.

Handles additional administrative and clerical tasks to support both medical care and operational functions.

Performs other related duties as assigned.

Required Qualifications

High school graduation or GED and three (3) years of relevant experience. Professional verbal and written communication. Ability to anticipate needs and follow through with internal and external customers.

Exceptional customer services skills, awareness and phone etiquette. Knowledge of basic medical terminology and HIPAA compliance.

Basic knowledge of MS Suite (Word, Excel) and use of a computer, printer and fax machine. Ability to maintain and respect the confidential nature of medical information.

Ability to use experience and judgment to plan and accomplish goals. Ability to read and interpret documents such as charts, safety rules, operating and maintenance instructions, and procedure manuals.

Ability to function in a fast-paced environment and maintain flexibility according to the needs of the Center.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bilingual in English and Spanish. Experience with Smartsheet, Electronic Health Records systems, Electronic Medical Records systems, Mediscribes and other management tools.

Experience in health information management and / or medical records. Experience in an academic or healthcare setting. Knowledge of operating a multi-phone system or electronic telephone software system.

Salary Range

$40,000+ depending on qualifications

Working Conditions

Work hours are variable based on patient care needs but are generally Monday-Friday

Ability to sit and stand for prolong periods of time, some bending, stooping and stretching

Ability to perform overhead and low reaching activities

Requires hand-eye coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, and occasional use of other office equipment

Physical strength for equipment needs; may require frequent lifting / moving up to 50 pounds and occasional lifting / moving in excess of 50 pounds

Exposure to noisy equipment and environment

Subject to varying and unpredictable situations, high stress / pressure, handles emergency or crisis situations, regular interaction with emotional patients and / or family members

Required Materials

Resume / CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications.

Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section;

you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded.

Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs.

If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply.

This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume.

In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.

that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers.

Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer :

The University of Texas at Austin, as an equal opportunity / affirmative action employer ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.

The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency :

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification :

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.

Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify :

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197.

For more information about E-Verify, please see the following :

• E-Verify Poster (English) PDF
• E-Verify Poster (Spanish) PDF
• Right To Work Poster (English) PDF
• Right To Work Poster (Spanish) PDF

Compliance :

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act).

If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting.

Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report.

You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.

206, Austin, Texas 78701.