Development Specialist

Job Details

General Notes

is committed to creating a workplace in which all faculty, staff, and students are valued for their contributions to accomplishing the school’s mission.

We work daily to create a welcoming environment for all people.

The University of Texas at Austin provides an outstanding benefits package to staff, including, but not limited to :

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
• Voluntary vision, dental, life, and disability insurance options
• Generous paid vacation, sick leave, and holidays
• Teachers Retirement System of Texas (a defined benefit retirement plan, with employer matching funds)
• Additional voluntary retirement programs : tax sheltered annuity 403(b) and a deferred compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program, including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin Capital Metro buses with staff ID card

For more details, please see : and

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Purpose

Reporting to the Executive Director for Development, the Development Specialist will provide support to the School of Architecture Dean, Executive Director, and Associate Director for fundraising, stewardship, alumni affairs, and gift / endowment compliance efforts.

Oversee gift processing / acknowledgment and donor and gift records in compliance with UT policies and protocols.

Responsibilities

Donor relations and gift stewardship, including : Draft and prepare correspondence on behalf of the Dean and Executive Director.

Manage the endowment compliance annual letters project, requesting and gathering letters from faculty members and other endowment holders / beneficiaries.

With assistance from the scholarship / awards coordinator, coordinate reporting on student scholarship recipients to endowment principals and other donors.

• Working with the Executive Director and Associate Director, coordinate arrangements for development events and advisory council activities, including the generation of invitation lists, contract negotiations, paying vendors from appropriate accounts, preparing university work orders, and other duties.
• Manage the processing of gifts and pledges to the School of Architecture, tracking gifts to ensure they are deposited into correct accounts and issuing proper receipts and acknowledgments in a timely manner.
• Maintain alumni records in the central CRM and endowment and donor files at the School of Architecture. Assist the Executive Director and Associate Director in prospect identification through report writing in the central database.

Oversee special projects related to data conversion from VIP to a new CRM system.

• Assist with scheduling meetings, engagements, and events and managing the Executive Director’s calendar. Provide administrative, travel, and event support for development and constituent relations activities.
• Provide administrative support and back-up at the front desk in the dean’s suite as needed.

Required Qualifications

• Bachelor’s Degree in relevant field.
• One year of professional experience in development or related fields.
• Two years of experience working in administrative support.
• Experience assisting with fundraising programs
• Demonstrated strong organizational and time management skills
• Excellent attention to detail and commitment to quality control
• Highly effective communication skills (written, verbal, interpersonal). Demonstrated experience composing correspondence and coordinating mass mailings, compiling lists, and executing mail merges.
• Strong analytical skills and systems thinking; understanding of databases and / or experience using a CRM. Experience working with VIP, Raiser’s Edge or other similar CRM.
• Capable of working independently, while also engaging in collaboration between teams.
• Ability to use discretion and maintain integrity and professionalism.

Preferred Qualifications

• More than the required amounts of education and experience.
• Experience in a university environment or development office setting.
• Experience in hospitality or events planning.
• Experience working in a large-scale complex academic research university.
• Knowledge of UT Austin policies and procedures. Proficiency with UT database systems : DEFINE, Cognos, and VIP.
• Demonstrated ability to work under stress, independently, and without day-to-day supervision.
• Demonstrated interest in the arts, architecture, or design.

Salary Range

$55,000 + depending on qualifications

Working Conditions

• Onsite work on the UT campus.
• Typical office environment
• Additional hours and / or weekend work will be required during peak periods.
• Travel within the state of Texas may be required.
• Continuous standing and walking during events.
• Ability to lift / carry and push / pull up to 25 lbs.

Work Shift

Flexible from 7 : 30AM to 6 : 00PM

Required Materials

Resume / CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Business writing skills are pertinent to success in this position; cover letters will be reviewed as a writing sample and expression of interest.

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications.

Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section;

you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.

Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs.

If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply.

This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume.

In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.

that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers.

Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.