Senior Administrative Assistant

The Senior Administrative Assistant plays a pivotal role ensuring the seamless administrative operations of the Company.

This position is primarily responsible for general office support, encompassing reception duties, phone communications, coordination of catering orders, office maintenance requests, upkeep of common areas, support for company events and other duties as assigned.

The role reports to and provides backup assistance to the Executive Assistant in aiding various C-level and mid-level leaders in administrative support tasks when necessary, including calendaring, travel arrangements, expense reconciliation, project assistance, catering, meeting support and basic support of executives allowing them to focus on their most important tasks.

Our ideal candidate will be a career-admin who is a positive team player possessing superior customer service, critical thinking, and communication skills across various channels, ensuring exceptional engagement with stakeholders at all levels.

Location will be in the West Sacramento office with requiring travel to our Woodland Plant.

Working hours will be Monday-Friday 8am-5pm

Essential Duties and Responsibilities :

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• Uphold the highest level of professionalism and confidentiality in handling staff interactions, projects, and sensitive information.
• Manage security badge creation / modification and maintain seat-mapping systems for the West Sacramento and Woodland offices.
• Coordinate daily lunches and / or catering arrangements for meetings and events (both large and small) ensuring timely setup and takedown.
• Proactively participate in general office operations, including answering calls, welcoming and directing visitors, and maintaining the professional appearance of common areas.
• Liaise with Facilities Management to ensure office functionality, building maintenance, vendor management, and logistical support.
• Maintain orderliness of conference and storage rooms
• Provide calendar management and expense reconciliation as assigned.
• Support departmental projects and initiatives, including internal communications, social media postings, and data entry.
• Partner with colleagues to manage the maintenance of some company vehicles.
• Perform other duties as assigned.

Skills and Abilities :

• Demonstrated hands-on, proactive mindset.
• Proven critical thinker with the ability to anticipate future needs and propose solutions.
• Professional demeanor with superior customer service skills in various communication channels.
• Excellent written and verbal communication skills, with the ability to engage with stakeholders at all levels.
• Strong relationship-building skills, fostering collaboration within diverse teams.
• Exceptional organizational and time management skills, maintaining composure under pressure.
• Proficient problem-solving abilities with a focus on prevention.
• Ability to escalate issues while maintaining positive relationships.
• Passionate about the company's vision and mission, effectively communicating core values.
• Discretion in handling confidential information.
• Process-oriented with a knack for process improvement.
• Willingness to take on increased responsibilities.
• Proficiency in Microsoft Office Suite, including O365 and Teams, with expertise in Outlook and calendar management.

Experience and Education :

3+ years of experience in a similar support role

Core Values :

• Determination : Meet challenges head on!
• Innovation : Always look for better!
• Well-Being : Seek the success, health and happiness of all!

Benefits :

• Competitive compensation, being paid on a weekly basis.
• Health, Dental and Vision Insurance with the options of using Kaiser and VSP for vision!
• Medical FSA
• Dependent Care FSA
• Employer paid life insurance paid by Clark Pacific
• Voluntary Ancillary Benefits such as Critical Illness, Accident Insurance and Whole life insurance.
• 401k matching 100% of the first 3%, then 50% of the next 2%
• Membership to our local gym
• Benefits will be subject to a waiting period*
30+ days ago