Job Description
At APTIM, we come to work each day knowing that we are making an impact on the world. Our work spans from safeguarding and maintaining critical infrastructure to helping communities recover from natural disasters, from empowering our armed forces and first responders to reducing carbon and energy use, and from making cities more resilient against the threats of climate change to restoring contaminated ecological systems.
Job Overview :
Perform general administrative tasks and database management functions. Primary responsibilities will be data entry into and upkeep of proprietary database program.
This includes but is not limited to conducting research, handling information requests and clerical functions such as preparing correspondence and filing of electronic / paper copies.
Will also assist with documentation, report building, and other record keeping tasks. Other duties may be required.
What you can expect from APTIM :
- Work that is worthy of your time and talent
- Respect and flexibility to live a full life at work and at home
- Dogged determination to deliver for our clients and communities
- A voice in making our company better
- Investment into your personal and professional development
Key Responsibilities / Accountabilities :
- Data entry and validation in electronic databases.
- Database research to support the team in the field
- Develop and compile reports as needed.
- Electronic and hard copy filing and file maintenance.
- Work on monthly / quarterly reports, monthly database upkeep, weekly / monthly recording keeping to support multiple client programs
- Printing, copying and scanning of hard copy files.
- Maintains and communicates group calendars.
- Orders departmental supplies.
- Corresponds with vendors for departmental needs and invoicing.
Basic Qualifications :
- Works with moderate supervision / guidance.
- Works on straightforward tasks using established procedures.
- Proficient in Microsoft Office Suite.
- Quick learner
- Be able to work independently
- Strong attention to detail.
- Strong proofreading and editing skills.
- Ability to maintain a high level of confidentiality.
- Excellent written, verbal and interpersonal skills.
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