Job Title : Office Services Coordinator
Location : Miami, Florida
Job-Type : Contract
Employment Eligibility : Gravity cannot transfer nor sponsor a work visa for this position. Applicants must be eligible to work in the U.
S. for any employer directly (we are not open to contract or corp to corp agreements).
Summary of Position :
The Office Services Coordinator will be responsible for overseeing the Office Services provided to all associates in the Miami HQ.
This position will work under the direct supervision of the Office Manager and requires the Office Services Coordinator the ability to work diligently to help maintain smooth office operations.
The ideal candidate must be reliable and hardworking with great communication skills and familiar with office equipment and procedures.
Principal Duties and Responsibilities :
Mail Room Mailroom services
- Incoming overnight packages deliveries, which will often include deliveries of large boxes containing computer equipment, promotional materials, etc.
- Incoming US Mail
- Interoffice Mail
- Overnight shipments, which will often include shipment of heavy boxes containing computer equipment
- Outgoing Mail
- Placing service calls for mail processing equipment
Office Services
- Cover phones during lunch time, or scheduled absences at reception desk
- Printing name badges
- Coordinate shredding services
- Coordinate stationery printing and distribution
- Assist with special printing job requests from Senior Leaders
- Assist Office Manager during office relocations
- Assist with company events.
In addition to these responsibilities, it is the Office Services Coordinator’s responsibility to always be available to assist all associates in the campus with last minute tasks.
Education and Experience Requirements :
- 1-3 years of experience in mailroom and office services, preferred.
- High School Graduate
Physical Requirements :
This is a position which requires the incumbent frequent walking, standing and climbing of stairs. Must also have the ability to operate computer equipment, speak, hear, bend, stoop, reach, lift, and move and carry up to 50 lbs.
Finger dexterity is necessary.
Additional Requirements :
- Basic knowledge of Microsoft Office, most importantly, Excel and Word preferred
- Good communication and organizational skills
- Must have sense of urgency
- Great attitude and willingness to help
- Must be willing to work overtime as needed.
- Position requires reliable, consistent and punctual attendance.
Office Services Coordinator
The Office Services Coordinator will be responsible for overseeing the Office Services provided to all associates in the Miami HQ. This position will work under the direct supervision of the Office Manager and requires the Office Services Coordinator the ability to work diligently to help maintain s...
Physician Practice Services Coordinator , Primary Care Support Office, FT,
The role of the Physician Practice Services Coordinator is to plan, coordinate, execute and finalize projects for the Baptist Health Medical Group, in conjunction with senior leadership. ...
Operations Marketing Coordinator
A company is looking for an Operations Marketing Coordinator to support marketing strategies and streamline operations. ...
Receptionist
As a Receptionist at Corient, you will be the face of our flagship office, responsible for creating a positive first impression for all visitors and employees. ...
Teacher / Teaching Assistant Bahamas
We are seeking an enthusiastic Teaching Assistant (who can also serve as a teacher if needed) to support a gifted student entering Year 2. Have experience as a teaching assistant or with helping teach generally. ...
Operations Coordinator
The Operations Coordinator will support the Operations department in the daily management of the enrollment management platform. The ideal Operations coordinator does not leave an email unreturned or call unanswered, is able to quickly learn how the system works and will be a subject matter expert o...
Office Manager - Law Practice
We are seeking an office manager with experience overseeing a law firm/legal operations. Maintain office services by organizing office operations and procedures, preparing payroll, managing correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monit...
Dental Office Manager
We are seeking a motivated and experienced Dental Office Manager to join our team and help drive the success of our practice. As the Dental Office Manager at CG Smile, you will play a pivotal role in managing the day-to-day operations of our practice, ensuring smooth and efficient workflow, and main...
Technical Program Coordinator
The role of the Technical Program Coordinator is to coordinate and maintain travel, hotel accommodations and transportation logistics for each assigned POD TOD, TOM, Environmental Manager, Electrical Manager, Hotel Superintendent, Safety Manager and ATOM, including any general contractor and vendors...
Office Manager/Executive Assistant
Our client, a leading Private Equity firm is looking for an Office Manager/Executive Assistant to join their Miami, Florida office. Prior experience working as an Office Manager in a corporate office. This role is for candidates that have worked in a financial firm, are capable of working independen...