Human Resources Clerk

Join our HR team! The HR Clerk will provide general clerical support to the Human Resource Department, such as scanning, data entry, filing, submitting background or DMV checks, and gaining experience in document editing and surveys.

The HR Clerk will also assist with requests via the HR email inbox as needed, at the direction of the HR Supervisor.

This is a Full-Year, benefitted position working around around 24-26 hours per week.

Candidates must submit application by 9 / 27 / 2024 in order to be considered for first round interviews.

MINIMUM QUALIFICATIONS The requirements listed below are representative of the knowledge, skill, and / or ability required.

EDUCATION and / or EXPERIENCE

• High School Diploma or GED
• Documented college coursework is required. Degree completion is not
• This position is available to actively enrolled students pursuing post-secondary education in Human Resources, Business Administration, or a related field.

KNOWLEDGE, SKILLS & ABILITIES

• Basic computer skills, including experience with Microsoft Office (Outlook, Word, Teams, Excel), are required.
• Attention to detail and accuracy required.
• Oral and written communication skills and ability to respond to requests in a professional manner.
• Bilingual English / Spanish reading, writing, and speaking capabilities are preferred but not required. A bilingual differential may be available upon successfully passing a bilingual skills test.

CERTIFICATES, LICENSES & REGISTRATION

• Driver qualification status is not required for this position.
• Candidate must pass a comprehensive MWVCAA background screening prior to employment.
• Successful registration with the Central Background Registry of the Child Care Division
• Candidate must pass pre-employment and random drug / alcohol screenings .

ESSENTIAL DUTIES AND RESPONSIBILITIES This job description is not intended to be all-inclusive. Employee will also perform other reasonable related business duties as assigned by immediate supervisor and other management as required.

• Provides clerical support and general assistance to HR Department Staff and the Associate Director.
• Enters data into systems accurately from submitted paperwork. Scanning and attaching documents to employee files.
• Provides support as needed to HR Assistants by responding to email requests pertaining to document updates and data entry.
• May include editing tasks such as surveys, proof-reading job postings, job descriptions, and other documents.
• Provides occasional back-up to Main Office front desk phones if a Receptionist is out of office.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

PHYSICAL DEMANDS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

• Specific vision abilities required by this job include close vision and ability to adjust focus.
• Occasionally lift up to 25 pounds. Manual dexterity for data entry handling office equipment.
• Able to move between floors using stairways (no building elevator available).
• May need to crouch to do filing tasks.
• Frequent processing of large amounts of time-sensitive paper and digital files while maintaining accuracy and confidentiality.

WORK ENVIRONMENT

• Indoor, office work environment with frequent interruptions and demands.
• Works with staff and applicants over the phone, video calls and in-person.
• Occasional noise and distractions in work spaces.
• May require the flexibility to change work spaces to adjust to staffing levels and space constraints.

MWVCAA is committed to promoting and achieving diversity, equity and inclusion with employees and with those we serve. The agency strives to be an employer of choice with a vision for all people to be respected for their infinite worth, and supported to envision and reach a positive future.

MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender expression, age, veterans, and people with disabilities or any other protected category.

We welcome all people to join us in achieving our Mission. If you require any assistance in the application process, or reasonable accommodations to perform the essential duties of the position, please notify a member of our team at (503) 585-6232.

MWVCAA is a Second Chance Employer supporting individuals with criminal records with a fair and equal opportunity at employment.

A background check will be conducted for this position. A criminal record will not automatically disqualify an individual from a job, unless there is a specific legal exclusion.

MWVCAA will consider convictions as they relate to job duties and responsibilities and consider the length of time since the offense.

This is a partial list of essential duties and responsibilities. To review the full job description, download below.

If you need ADA accommodations to apply for MWVCAA job openings, please contact Human Resources at or call to ask for a HR Team Member.

Job Posted by ApplicantPro