Job Description
Job Description
We are seeking a Construction Project Coordinator to join our team located in Austin, Texas. This role is vital within our construction industry team and requires the ability to provide administrative support, coordinate quality assurance and control, and manage project documentation.
The job function will also involve scheduling and preparing for meetings, making process improvements, and handling other assigned responsibilities.
Responsibilities :
- Provide administrative assistance to project managers for efficient operations
- Coordinate quality assurance and quality control activities to ensure project compliance
- Recommend and implement process improvements to enhance project execution
- Schedule and prepare for meetings, including the distribution of handouts and drafting of agendas
- Take detailed notes during meetings to ensure all key points are captured
- Draft and prepare correspondence and other official documents as required
- Perform quality control checks on technical documents and coordinate their formatting
- Upload project documents received from both internal and external sources for recordkeeping
- Utilize skills such as account reconciliation, data entry, and invoice processing
- Operate various software including Microsoft Excel, Oracle, QuickBooks, and SAP.
- Minimum of 2 years of experience in a similar role within the construction industry
- Proficiency in account reconciliation, accounts payable (AP) and accounts receivable (AR)
- Solid experience in billing, data entry, and invoice processing
- Advanced knowledge of Microsoft Excel
- Familiarity with Oracle, QuickBooks, and SAP software
- Ability to work in a fast-paced environment and manage multiple tasks
- Strong organizational skills and detail-oriented approach to work
- Excellent communication skills and ability to work collaboratively with team members
- Proven problem-solving capabilities and ability to make sound decisions
- Demonstrated commitment to maintaining high quality standards and meeting project deadlines.
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