Job Description
Job Description
Payroll / HR Clerk
Job Summary :
The Payroll / HR Clerk is responsible for managing the processes associated with welcoming new employees and ensuring a smooth transition when employees exit the organization.
This role focuses on completing all necessary documentation, coordinating with relevant departments, and maintaining accurate records to ensure compliance with company policies and legal requirements.
Key Responsibilities :
Onboarding Process :
Prepare and manage new hire paperwork (contracts, tax forms, benefits enrollment, etc.).
Coordinate pre-employment background checks.
Set up and maintain employee files (physical and electronic records).
Conduct orientation sessions to introduce new hires to company policies, benefits, and processes.
Collaborate with IT, Facilities, and other departments to ensure proper setup of workstations, email accounts, and equipment for new hires.
Act as the main point of contact for new employees during the onboarding process, ensuring a smooth transition into their roles.
Offboarding Process :
Facilitate the offboarding process by ensuring timely collection of company property (keys, laptops, badges, etc.).
Prepare and manage termination documentation, and benefits termination.
Coordinate with payroll to ensure accurate processing of final payments and any outstanding employee compensation.
Assist in the deactivation of employee accounts and access to company systems.
Recordkeeping & Compliance :
Ensure accurate and up-to-date employee records are maintained in accordance with company policies and legal standards.
Assist in filing reports and ensuring compliance with local, state, and federal employment laws.
Handle confidential and sensitive information in accordance with company policies and data privacy laws.
General HR / Payroll Support :
Assist managers and employees time card adjustments and errors.
Assist with additional clerical duties, including filing, interstore mail, data entry, and responding to employee inquiries.
Provide support during audits and employee-related investigations.
Assist in organizing HR-related events, training, or meetings.
Required Skills and Qualifications :
High school diploma or GED; additional HR-related education or certification is a plus.
Proven experience in an administrative or HR support role, particularly in onboarding and offboarding.
Knowledge of employment laws, confidentiality protocols, and HR best practices.
Proficiency in Google Workspace (Docs and Sheets) or Microsoft Office (Word and Excel), and HRIS software.
Strong organizational skills with attention to detail.
Excellent communication and interpersonal skills.
Ability to handle confidential information with professionalism and integrity.
Preferred Qualifications :
Experience with ADP Workforce Now.
Previous experience in a similar role within a fast-paced environment.
Working Conditions :
Standard office environment.
May require occasional overtime during peak hiring or offboarding periods.
Benefits : Competitive pay.
Competitive pay.
401(k) investment plans.
Employee discount.
Paid vacation time.
Health and life insurance.
Vision and dental plans.
Many opportunities for advancement!
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