EXECUTIVE SECRETARY/OFFICE MANAGER

Job Title : EXECUTIVE SECRETARY / OFFICE MANAGER

Full Time position - 40 hours per week

Schedule : Monday - Friday 8 : 30 am - 5 : 00 pm

Salary Range : $60,000 - $70,000 based on experience

Benefits : Medical, Dental, Vision, Life, LTD, and 401(k)

The ideal candidate will have five (5) o more years' experience in office support function including support to senior management.

Associates degree (two- year college or technical school)-Required. Bachelor's degree- Preferred.

Leisure World of Maryland Corporation (LWMC), the property management company for Leisure World of Maryland, is a private, age-restricted community comprised of 29 community associations representing over 5,600 homes and extensive Trust operations, located in Silver Spring, Maryland is seeking a full time Executive Secretary / Office manager.

ESSENTIAL FUNCTIONS & BASIC DUTIES :

• Provides administrative support to the General Counsel (GC) and CFO of LWMC.
• Prepares corporate documents for recording in government land records and with the Department of Assessment and Taxation.
• Directs the preparation of documentation necessary for business licenses, permits, and contracts for administrative services, equipment, and supplies.
• Triages all incoming issues regarding the Administration Building including Staff and tenants.
• Serve as main point of contact for Staff and tenants in Administration Building.
• Develops and maintains Office Policy & Procedure Manual(s) for Administration Building.
• Under the direction of the General Counsel, coordinates the processing of legal actions brought against the Corporation.
• Responds to resident inquiries in an informative manner by initiating pertinent action, if appropriate, or by making a referral to the proper department or individual when necessary.
• Maintains a working knowledge of the Bylaws and Articles of Incorporation of the LWCC; the legal structure and organization of the Leisure World community;

Maryland condominium law; Trust agreements #1 and #2 and Community Facilities Agreement; the PRC Zoning Ordinance; the Sunshine Act; Maryland HOA Act and

• Maryland Cooperative Law.
• Manages process for requests for information and / or requests for inspection of documents by residents.
• Receives phone communications and takes messages; prepares and maintains contact lists and schedules; documents, tracks, facilitates action items on behalf of the GC and CFO.
• Performs ongoing projects as assigned and as necessary including but not limited to : editing / disseminating M&O Agreements, codifying Emergency Procedures, and Board Member contact information updating.
• Coordinates and facilitates the GC and CFO calendar(s) to arrange meetings, appointments, and conferences.
• Performs legal research and legal filings, as necessary.
• Performs all other duties as required.

SUPERVISORY RESPONSIBILITY

Supervisory responsibility over front desk staff.

KNOWLEDGE & SKILLS :

• Proficiency using Microsoft Office Suite with high level of proficiency in use of MS Word.
• Working knowledge of EXCEL. Power Point, required; Access a plus.
• Knowledge of Data Management Systems.
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and transcription, designing forms, and other office procedures and terminology.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Ability to consistently provide a high level of accurate work delivered in a timely manner.
• Ability to prioritize work assignments.
• Ability to identify and respond to customer needs in a courteous manner.
• Ability to communicate clearly and concisely in writing.
• Ability to review several diverse reference sources, select and synthesize data for reports and other forms of correspondence.
• Ability to use diplomacy and discretion, when giving out information and referring and directing callers and visitors.
• Ability to follow, apply, interpret, and explain instructions and / or guidelines.
• Ability to operate standard office equipment.

We can offer you a challenging and rewarding environment with many opportunities to le ar n, grow and achieve great results.

If you want to be part of our team, we'd love to hear from you. Competitive Salary and excellent benefits.

Job Posted by ApplicantPro