Office Assistant 3

The Water Quality Program within the Department of Ecology is looking to fill an Office Assistant 3 position.

This position is locatedin our Headquarters Office in Upon hire, you must live within a commutable distance from the duty station.

Are you looking to work with a dynamic and dedicated team? In this role, you will support our work to protect and restore Washington’s waters by assisting with the collection of about $50 million per biennium in permit revenue from more than 6,800 water quality permit holders.

Permit fee revenue is important to sustaining operations in the Water Quality Program and other agency programs.

Agency Mission : Ecology's mission is to protect, preserve and enhance the environment for current and future generations.

Program Mission : The mission of the Water Quality Program is to ensure that all aquatic life and communities in the watershed experience cool, clean water to refresh and sustain us in a changing climate.

Application Timeline : This position will remain open until filled; we will review applications on July 30, 2024 . In order to be considered, please submit an application on or before July 29, 2024 .

If your application isn't received by this date, it may not be considered. The agency reserves the right to make a Hire any time after the initial screening date.

Please Note : We will review all applications received before the date above. Additional reviews after this date typically only occur if we have a small applicant pool, or if a successful Hire was not made.

Ecology employees may be eligible for the following :

About the Department of Ecology

Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference.

Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our .

Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering :

• A healthy life / work balance by offering flexible schedules and telework options for most positions.
• An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
• Continuous growth and development opportunities.
• Opportunities to serve your community and make an impact through meaningful work.

Our commitment to DEIR

Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.

Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.

Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.

Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.

We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.

Duties

What makes this role unique?

You will be part of a highly motivated team dedicated to revenue collection and a strong teamwork environment. Your work can be fast paced and there is always a steady stream of new work.

You will be key to the success of our day-to-day operations. Strong multi-tasking skills and being comfortable diving into ordinary and unique tasks is a plus.

What you will do :

You will play a key role in assisting with day-to-day operations that help keep the Permit Fee Unit moving forward and remain responsive to our customers.

Some of the tasks that you will perform include :

• Process physical mail and helping to process email.
• Update database contact information.
• Scan and upload documents to drives or databases.,
• Day-to-Day management of permit files.
• Archive files annually and use agency archival records software.
• Assist with processing annual data collection forms.
• Process Public Records Requests.

Qualifications

Required Qualifications :

Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time.

We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked.

Examples of the proration calculations are :

• 30 hours worked per week for 20 months : (30 / 40) x 20 months 15 months full-time equivalent
• 20 hours worked per week for 12 months : (20 / 40) x 12 months 6 months full-time equivalent

Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience.

See below for how you may qualify.

Option 1 :

2.5 years of clerical experience.

Option 2 :

High school diploma or equivalent and two years of clerical experience.

Option 3 :

An Associate’s degree or higher AND previous clerical experience.

All experience and education combinations that meet the requirements for this position :

Combination 1 : No High School degree or college credit2.5 years of experienceCombination 2 : High School Diploma or equivalent2 years of experienceCombination 3 : 30-59 semester or 45-89 quarter credits.

1 year of experienceCombination 4 : 60-89 semester or 90-134 quarter credits (AA degree).Some experience

Desired Qualifications :

We highly encourage you to apply even if you do not have some (or all) of the desired experience below :

• Experience in managing regulatory documents, specifically permit records and permit-related databases, and responding to public records requests
• Intermediate experience using Adobe Pro PDF and Microsoft Office (Word, Excel, Outlook, SharePoint, and MS Teams)

Note : Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.