Manager, Project Information

Job Description

AbbVie is expanding its oncology hub on the West Coast, with three sites in the San Francisco Bay Area (Redwood City, South San Francisco, and Sunnyvale) focused on the discovery and development of novel oncology therapies.

More than 1,000 AbbVie scientists, clinicians, and product developers with strong entrepreneurial roots work across these three sites.

They combine their expertise in immuno-oncology, stem cells, and cell-signaling with their knowledge of bispecific antibodies, antibody-drug conjugates (ADCs), and covalent-inhibitor technologies to discover and develop novel cancer treatments.

Project Coordinator / Project Management Associate

The Project Coordinator / Project Management Associate assists with the maintenance and analysis of project plans and is responsible for providing systems and decision support services to Oncology Early Development (OED) Portfolio and Project managers (PPMs), as well as OED portfolio operations and communication support.

Key Responsibilities Include :

• Provide project coordination and associated services to the OED drug development PPMs and project teams, supporting project plan maintenance and reporting, scenario development, risk management and decision making. (30%)
• Provide SharePoint collaboration site maintenance and general support to PPMs and project teams, including creating draft meeting minutes, online archiving and periodic updates of team documents (minutes, presentations, rosters, action item and decision logs, scenario analyses, reports), generation and timely tracking of team deliverables for oncology drug development projects (30%)
• Support management of OED portfolio initiatives and operations, including project management technology / software issue resolution, reporting & dashboards, analytics capabilities, governance, and administrative work on occasion;

co-lead planning of virtual and in-person OED organizational meetings 1-4 times a year.

• Proactively identify challenges or issues for project execution and communicate to OED asset PPMs, managing or escalating as required.
• Apply organizational skills, project management principles and techniques to the coordination and completion of assigned goals and tasks.
• Assist in design and publication of ad hoc presentations.
• Develop and provide basic training and guidance on team sites and system functionality to new team members.

Qualifications

Bachelor’s degree with 4+ years of work experience, Master’s degree with 2-4+ years of work experience, or PhD degree with 0-2+ years of work experience.

Background in life sciences and experience in oncology drug development is preferred.

• Demonstrated organizational skills and ability to balance work across multiple projects.
• Excellent communication skills (oral and written).
• Technical expertise with SharePoint, Microsoft tools (Word, Excel, PowerPoint, Teams) is required; Experience / Awareness in the tools and techniques of Project Management is desired;

Experience with One Drive, One Note, Planisware is a plus.

• Must be self-directed and work well in a team environment, be process-oriented, able to convert goals to tasks and to define timeline estimates and requirements for completion.
• The incumbent must be able to discern the difference between general vs. confidential / sensitive reporting information and act accordingly.

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law :

The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position.

Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range.

This range may be modified in the future.

We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical / dental / vision insurance and 401(k) to eligible employees.

This job is eligible to participate in our short-term incentive programs.

This job is eligible to participate in our long-term incentive programs

Note : No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion.

It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

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