Executive Assistant to the CEO

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Distinctive Living Management Company is looking for an Executive Assistant to support the Chief Executive Officer. This role will coordinate and manage executive scheduling, prepare and organize important legal and strategic materials and plans, and support board meetings and the preparation of board materials.

This role serves as the eyes and ears for the CEO, connecting organizations, projects, and critical business information to the CEO, ensuring meetings and materials are efficient and effective.

The Executive Assistant serves as a trusted partner to deliver against the Executive and Operational priorities of the company.

The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the CEO's needs.

The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Executive Management Team, other Executive Leaders from across the industry and a variety of industries, and leaders that report in to the CEO.

To perform this job successfully, the individual is expected to handle highly sensitive and confidential personal, financial, and institutional information while exercising professionalism, sound judgment and discretion.

• Work directly with the CEO to support all aspects of his daily work routine.
• Maintain the CEO's calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements.

Exercise discretion in committing time and evaluating needs.

• Serve as a liaison between the CEO, Distinctive Leadership, Team Members, and the public. This includes receiving and screening the CEO's phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
• Coordinate work with other team members as needed; play a key role in the coordination of efforts both within and outside the company.
• Determine priority of matters of attention for the CEO; redirect matters to appropriate Executive Leaders to handle, or handle matters personally, as appropriate.
• Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Routinely perform a wide variety of support duties.
• Handle printing, faxing, mail / overnight packages, copying, filing, and email / messages.
• Sort and triage mail; maintain e-mail and other address directories.
• Compose and prepare letters relating to routine correspondence for the CEO's signature.
• Schedule meetings; assist in the preparation and distribution of meeting agendas and materials.
• Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.
• Prepare, reconcile, and submit expense reports.
• Maintain paper and electronic filing systems.
• Maintain confidential and sensitive information.
• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
• Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
• Other additional and / or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

The Ideal Candidate Is

• A detail-oriented self-starter with prior experience in the senior living or healthcare industry
• Someone who exhibits sound judgment with the ability to prioritize and make decisions
• Energetic and eager
• Comfortable interacting with high-level executives
• A team player capable of cultivating productive working relationships across the organization
• Resourceful, can-do attitude
• Thrives in a fast-paced environment

Skillset And Background

• Bachelor's degree preferred, but not required
• Three to five years' prior experience in supporting a senior executive or team
• Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
• Exceptional writing, editing, and proofreading skills
• Familiarity with Distinctive Living and the senior living / healthcare industry is a plus
• Excellent organization and time-management skills

Job Posted by ApplicantPro