Position Title : Administrative Assistant
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Location : Washington, DC
Department : Office
Employment Type : Full-Time
Position Summary :
The Administrative Assistant will provide high-level administrative support to the department / team by managing schedules, handling correspondence, and performing a wide range of clerical tasks.
The ideal candidate is detail-oriented, organized, and able to manage multiple tasks with a high degree of accuracy.
Key Responsibilities :
- Office Management : Maintain the organization of the office, including ordering supplies, managing inventory, and overseeing office maintenance.
- Scheduling : Coordinate and manage appointments, meetings, and conference calls for the team. Prepare meeting agendas, take minutes, and distribute them to relevant parties.
- Correspondence : Handle incoming and outgoing communications, including phone calls, emails, and letters. Draft, edit, and proofread documents as required.
- Travel Coordination : Arrange travel itineraries, accommodations, and logistics for staff and executives.
- Customer Service : Greet visitors, answer queries, and provide general information in a professional and courteous manner.
- Financial Duties : Process invoices, track expenses, and assist with budget management as required.
- Special Projects : Assist with special projects and initiatives as assigned by the supervisor.
Qualifications :
- Education : High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Communication Skills : Excellent written and verbal communication skills. Ability to interact effectively with all levels of staff.
- Organizational Skills : Strong organizational skills with the ability to prioritize tasks and manage time efficiently.
- Attention to Detail : Keen eye for detail, ensuring accuracy in tasks and documents.
- Problem-Solving : Ability to anticipate needs, identify solutions, and solve problems independently.
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