Program Manager, Clinical Experience

POSITION RESPONSIBILITIES

The Einstein Learning Community Program (ELCP) is a new comprehensive program at the Albert Einstein College of Medicine with the goals of fostering medical students’ professional development in becoming future physicians.

The Becoming a Physician (BAP) course, a longitudinal, 4-year clinical skills and professionalism curriculum, is a foundational educational arm of the ELCP , and this curriculum provides first and second year medical students with the opportunity to have their first clinical experiences in the real world of medical practice.

The Clinical Experience Program Manager (CEPM) leads the coordination and implementation of Einstein medical students’ first ever and highly formative clinical experiences.

This effort includes relationship building with and between supervising clinical preceptors, Montefiore Health System sites, local clinic liaisons, and the medical school for the benefit of student placements in these clinical settings.

The CEPM position offers a tremendous opportunity for building a rich program full of diverse opportunities for future physicians’ initial exposure to clinical specialties of interest wherein they will receive meaningful and formative mentoring on career interests and clinical skills.

The CEPM will lead outreach and recruitment of clinical preceptors, monitor quality of medical student experiences at respective clinical sites, and also organize clinical site visits for small groups of students with their ELCP faculty member.

Additionally, the CEPM will be responsible for coordinating student transportation to and from clinical sites and manage this component of the overall course budget.

The CEPM will work closely with the Assistant Dean for Learning Communities and BAP course directors to support development of clinical experience syllabi and session materials, communicate with all participants and stakeholders of the clinical experiences component of BAP, including students, site leaders, faculty and staff, as well as assist in maintaining components of the course website and other relevant communications.

List of Responsibilities :

• Manage the clinical experience components of the BAP course across the 18-month pre-clerkship curriculum and 5-week transition to clerkship.
• Recruit and maintain partnerships with individual clinical preceptors as well as their clinical practice sites which may be within Einstein clinical affiliates, and / or regional health systems in order to meet the BAP course objectives and provide clinical experience opportunities for students.
• Lead the orientation of clinical experience preceptors to their role(s) in the education of Einstein medical students in the clinical experience component of the BAP course, including its role in the overall integrated Einstein curriculum the syllabus, faculty and student responsibilities.
• Meet regularly with clinical preceptors and staff at clinical experience sites and perform periodic site visits to assess quality and perform continuous quality improvement to improve the preceptor and student educational experience.
• Manage affiliation agreements / contracts for clinical experiences between Einstein and clinical sites, . memorandums of understanding.
• Manage and oversee the clinical experience site ranking and selection process for students.
• Serve as a central, on-site resource for all in-person, phone, and e-mail communications regarding BAP clinical experiences for medical students, preceptors, Einstein faculty, staff, and other community partners and health systems affiliates.
• Manage BAP clinical experience program budgets, including developing budget proposals, justifying, and monitoring expenditures.
• Recruit clinical preceptors for clinical experiences and manage Teaching Star documentation.
• Track student, clinical affiliate involvement in BAP clinical experiences.
• Organize and implement the clinical experiences site ranking / lottery and selection process for students.
• Organize clinical site visits for Einstein Learning Community Program (ELCP) faculty / student groups including coordinating with nursing unit leaders to identify appropriate patients for evaluation and dedicated space for discussion
• Assist the BAP Course Director with the development of course content, preparation of the syllabus and session materials, scheduling, and communications with students, site leaders, and faculty related to the course.
• Manage ongoing evaluation and continuous quality improvement of the BAP clinical experiences program to ensure benefit for the students.
• Promote diversity and inclusion in the curriculum, including opportunities for student exposure to varied practice settings, and with intentional recruitment of clinical preceptors.
• Collaborate with other organizational teams, including but not limited to the educational support services team, assessment evaluation quality improvement team.
• Assist the Course Director in meeting accreditation standards for the course.
• Uphold confidentiality of student and clinical site information.
• Perform other related duties as assigned.

QUALIFICATIONS

• Bachelors degree in nursing, or Masters degree in nursing, public health, education, or social sciences.
• Experience in program planning, implementation, management, and evaluation.
• Experience in educational program management preferred.
• Prior experience working in the Montefiore and / or Health and Hospitals Health System preferred.
• 3-5 years’ experience in higher education administration preferred.

Skills and Competencies :

• Effective and respectful oral and written communication skills
• Excellent interpersonal skills and ability to work as a team
• Strong leadership, resources development, and team-building skills
• Creative and resourceful in overcoming challenges and conflict resolution
• Excellent organizational and database / interactive management skills
• Experienced program planner and evaluator
• Timely follow up to all e-mail and phone correspondence
• Proficiency using Microsoft Office : Outlook, PowerPoint, Word, Excel
• Technical proficiency to be trained in use of online educational platforms and financial systems
• Familiarity with Qualtrics is useful, but not required

Scope of Responsibility :

The clinical experience coordinator is supervised by the Becoming a Physician Course Director and will interface with the course director, course theme leaders, administrative assistants in the BAP course, program manager in the Einstein Learning Communities Program (ELCP), faculty leaders in the ELCP, medical students, clinical and administrative personnel at our health systems affiliates, and other personnel involved in the educational curriculum for students in the Einstein community.

Salary Verbiage

In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is listed below. Albert Einstein College of Medicine considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education / training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer.

Minimum Salary Range

USD $75,000.00 / Yr.

Maximum Salary Range

USD $100,000.00 / Yr.