Executive Assistant (Hybrid)

Barilla is an Italian family-owned food company . Established in 1877, it’s now an international Group present in more than 100 countries.

A world leader in the markets of pasta and ready to use sauces in continental Europe, bakery products in Italy and crispbread in Scandinavia, the Barilla Group is recognized worldwide as a symbol of Italian know how.

Good for You, Good for the Planet is Barilla’s purpose and only way each person in the Group works and of which is ambassador.

It means caring for the wellbeing of people and the planet in everything Barilla does, from the field to consumption; it also means promoting open and transparent working relationships in the communities Barilla is part of.

Barilla is seeking to hire an Administrative Assistant reporting in to the Leadership Team in our Northbrook, IL office. (Hybrid schedule)

Job Purpose : The Administrative Assistant plays a crucial role in ensuring seamless operations for our leadership team.

You will manage calendars, travel arrangements, and meeting schedules with precision. Additionally, your responsibilities include creating and editing presentations and materials using desktop publishing software, adhering to global guidelines.

Key Responsibilities :

Administrative Support : Maintain and manage the master calendar for the President of the Americas Region and other Vice Presidents.

Coordinate travel arrangements, process invoices, and set up new vendors. Reconcile expenses using Concur. Organize in-person Board and Regional team meetings, outings, and special events, including catering.

Interact professionally with internal and external stakeholders.

Presentation Design : Utilize desktop publishing software (such as Microsoft PowerPoint, Canva, or Google Suite) to create polished presentation materials.

Incorporate multiple datasets into complex presentations.

Buffer and Coordination : Act as a buffer for the President, collaborating with the Administrative team and internal / external parties to minimize interruptions.

Coordinate multiple Leadership Team (LT) schedules efficiently, handling competing priorities with poise and professionalism.

Confidentiality and Cultural Sensitivity : Demonstrate accuracy, diplomacy, and cultural sensitivity while supporting a multi-unit business.

Handle highly confidential / sensitive information with trust and integrity.

• Event Planning : Plan and execute large-scale meetings and corporate events in accordance with company guidelines.
• Travel Expertise : Serve as a subject matter expert on domestic and international travel for the LT. Execute travel arrangements, itinerary changes, and cost-saving measures effectively.

Additional Information

High School Diploma or Equivalent required - AA or BA preferred

Minimum 5 years of experience supporting senior leadership (VP, SVP, DVP or C-Suite) in an administrative capacity.

Desktop publishing experience strongly desired (PowerPoint or similar)

Barilla is an equal opportunity employer. It is the policy of Barilla to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants without regard to race, color, religion, gender, national origin, age, disability, genetic information, veteran status or any other classification protected by federal, state and local laws and ordinances, nationally and internationally.

Other classifications include, but are not limited to, family status, health status, multicultural differences, political ideas and sexual orientation.