Responsibilities :
- Provides administrative support in a complex team environment to a senior group or executive
- Coordinates complex, senior-level internal / external meetings and conference calls
- Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner.
- Responds and follows up on client requests
- Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.
- Coordinates a high volume of domestic and international travel arrangements and processes expense reports before submission deadlines
- Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested
- Responsible for participation in ad-hoc and general administrative duties (copying, filing, faxing, archiving, shipping, supplies , ad-hoc projects, committees and / or event planning
Skills :
- Requires excellent interpersonal, organizational and written communication skills
- Displays poise and composure in accord with a professional work environment
- Extremely detail-oriented
- Ability to maintain high standards despite pressing deadlines
- Proactive problem-solver and an independent thinker; highly resourceful and will follow-up as often as necessary.
- Willingness to learn the ideal candidate will have an understanding of general business operations and is expected to possess a high-level of expertise in business policies and procedures
- Ability to handle highly sensitive, confidential and non-routine information
- Demonstrated dependability and committed to getting results
- Demonstrates high degrees of integrity, confidentiality, professionalism, and discretion
- Comfortable working with people at all organizational levels.
- Comfortable working in a sometimes hectic, high-pressure environment.
- Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
- Must be able to prioritize a variety of time-sensitive tasks
- Possesses excellent judgment
- Strong proficiency in MS Word, Excel, PowerPoint and Outlook
- Supportive and positive team player
- Ideal candidate has at least 7 years of experience
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