*Undergraduate Program Coordinator

Job Description

The Stephenson School of Biomedical Engineering (SBME) in the Gallogly College of Engineering at the University of Oklahoma has a great opportunity to join our staff as an Undergraduate Program Coordinator.

The SBME administrative office is housed in Gallogly Hall, which opened its doors in 2019. With a new building, new equipment, and new resources, our student programs continue to grow and forge research that will help rebuild and advance society.

The Undergraduate Program Coordinator will fulfill an essential role within the department to lead the undergraduate program, student engagement, and the Accreditation Board for Engineering and Technology (ABET) accreditation process.

Duties Include :

• Performing office duties and coordination in support of student programs or services.
• Maintaining files indicating student progress, letters of recommendations, transcripts, etc., as required.
• Assisting students and residents by providing information pertaining to lectures, exams, national board exams, financial aid, textbook procurement, etc.
• Interfacing with Student Services in matters concerning grades, transcripts, and student status.
• Participating in planning and implementation of orientation for new students.
• Coordinating schedules or rotations for students and / or medical residents within or outside the college or department
• Performing various duties as needed to successfully fulfill the function of the position.

Departmental Specific Duties :

• Designing, developing, implementing, and managing undergraduate student programs
• Serving on committees and acting as liaison between offices on and off campus.
• Planning and overseeing special projects
• Researching, collecting, and analyzing data or information pertinent to undergraduate student programs
• Counseling students, facilitating support groups, and advising student organizations
• Creating and conducting workshops
• Updating the department's webpages with new policies and procedures
• Traveling to local schools, community colleges, and technology centers
• Supporting student advising in coordination with college advisors and SBME faculty
• Meticulous document organization and management of the ABET accreditation process
• Planning, supporting, and executing undergraduate student retention efforts, and supporting college undergraduate student recruiting efforts
• Assisting the Chair of Undergraduate studies
• Organizing and facilitating student events
• Creating flyers and advertisements for department events, etc.
• Other related duties as assigned

Required Attachments :

• Resume
• Cover Letter
• Three references

Job Requirements

Required Education : High School Diploma or GED, AND :

12 months of office / clerical experience.

Skills :

• Ability to communicate verbally and in writing.
• Ability to accurately read and understand written materials and instructions.
• General office skills such as phone, copying, faxing, filing, and handling mail.
• Proficiency in Microsoft Office Suite.
• Ability to build rapport with students.
• Ability to work as a team member.
• Ability to multitask.
• Flexibility in day-to-day duties and priorities.
• Ability to communicate effectively and professionally.
• Detail oriented for accuracy of data and information.
• Highly organized ad able to handle multiple projects and deadlines.
• Knowledge of social media posting and willing to complete training if needed.
• Able to produce reports and complete work within deadlines.
• Able to work well with interdepartmental teams and initiatives.
• Basic math skills.
• Must be able to perform basic data analysis.
Certifications :
• None
• None

Advertised Physical Requirements :

• Ability to engage in repetitive motion and communicate effectively
• Frequent exposure to pressure caused by deadlines and busy periods
• May be required to travel locally
• Grasp objects with fingers or hands
• Speak, including expressing oneself or exchanging information with others
• See, including color, depth perception and clarity
• Standard office environment

Department Preferences :

• Valid driver's license required for traveling locally.
• Minimum 12 months of experience in student services or academic environment.

Supervision : None

Special Instructions : If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.

To view the policy, visit g. Why You Belong at the University of Oklahoma : The University of Oklahoma, fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives.

The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement : The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures.

This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Hiring contingent upon a Background Check? : YesSpecial Indications : None

Job Posting

Jun 4, 2024