Administrative Business Partner II

Innova Solutions is immediately hiring for an Administrative Business Partner II

Position type : Full time Contract

Duration : 6 months

Location : South San Francisco, CA

As a Administrative Business Partner II, you will :

Job Description :

The Sr. Administrative Business Partner will provide support to the PTQ Organization both locally and globally.

This person will work as a backup for other Admins in the group as needed for administrative duties and support a Department Head.

They will be expected to coordinate activities between departments and outside parties as needed. This role is part of a global group of Admins that works locally, regionally and globally.

Teamwork and collaboration is essential to be successful in this role.

We are looking for someone who is quick to learn, engages with others, takes ownership, is a critical thinker and works well under pressure to think outside the box.

Understanding how to deal with people at all levels is important as this person will interface with people throughout the company.

Job Responsibilities :

Highly skilled in Google Suite and manage shared team drives and complex scheduling requests, potentially across multiple time zones.

Advanced knowledge of available client IT systems (ex : cSuite, virtual collaboration tools)

Manage relationships with internal and external stakeholders, often with a high level of confidentiality required.

Plan large mid-level, internal meetings (e.g., department meeting, large team / committee)

Manage scheduling meetings with external business partners. Oversee preparation and post-meeting needs.

Lead the planning & execution of internal meetings requiring webcasting, sophisticated technology, etc.

Independently lead the planning & execution of complex team offsites (involving multiple locations, days, activities, and / or travel needs)

Contribute to and assist with agenda and meeting material creation and distribution, flow of offsite events and meetings, etc.

Attend all internal meetings & assist in note-taking and / or action item follow up.

Draft email communications on behalf of manager, team, department, leader, etc.

Manage departmental gSites, Currents, websites, newsletters, etc. (collect content, distribute information, oversee maintenance)

Coordinate collecting and implementing feedback for communications when applicable.

Coordinate certain logistics of moves (space management), closely collaborate with administrative space planning lead.

Manage candidate / interview process (hosting candidate, collecting feedback, preparing hiring / promotion package for review committee, partnering with Talent Acquisition and Hiring Manager throughout the process)

Manage administrative components and logistics of onboarding (ensure new hires have information for orientation, welcome events, new devices, etc.)

Manage and plan team building events & workshops.

Keep up-to-date on available trainings and organize for team and / or other admins in dept.

Process and manage vendor / speaker engagements, contracts and payments, etc.

Define centralized office supplies process.

Autonomously maintain department org charts

Required Skills and Qualifications :

An average of 3-5 years related administrative, operations or project management experience (experience gained in pharmaceutical / biotechnology industry is preferred.)

Experience working with senior leaders / management.

Ability to multitask, prioritize and execute tasks independently. May assist in the coordination of workflow among team members.

Collaborative, initiates and facilitates team development, ensures all relevant or useful information within the team is shared, works with different functions to achieve the best overall outcome.

Ability to handle and exercise judgment and discretion concerning sensitive, confidential and proprietary information.

Demonstrates accuracy and attention to detail of own and other's work, communicates and ensures standards for accuracy and detail within the team.

Based on breadth of experience, skill and strategic context, makes decisions independently and with minimal need of external input / validation

In depth knowledge of Microsoft Office (PowerPoint, Excel and Word), cSuite Tools (including gMail, gCal, gSheets, gSlides, Trello, Jamboard, gMeet, ZOOM) and able to provide instruction or training to others as needed.

Familiarity with client organization strongly preferred.

BS / BA degree or equivalent industry experience

Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.

We are currently interviewing to fill this and other similar positions. If this role is not a fit for you, we do offer a referral bonus program for referrals that we successfully place with our clients, subject to program guidelines. ASK ME HOW.

Thank you!

Deeksha Gupta

Team Lead - Recruitment

1) 213-788-7669

[email protected]

PAY RANGE AND BENEFITS :

Pay Range* : $24- $29 per hour

Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits : Innova Solutions offers benefits( based on eligibility) that include the following : Medical & pharmacy coverage, Dental / vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

ABOUT INNOVA SOLUTIONS : Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion.

Through our global delivery centres across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.

Recent Recognitions :

• One of Largest IT Consulting Staffing firms in the USA Recognized as #4 by Staffing Industry Analysts (SIA 2022)
• ClearlyRated® Client Diamond Award Winner (2020)
• One of the Largest Certified MBE Companies in the NMSDC Network (2022)
• Advanced Tier Services partner with AWS and Gold with MS

Website : https : / / www.innovasolutions.com /

Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates.

If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at hr@innovasolutions.

com or (770) 493-5588. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities.

Innova Solutions (HireGenics / Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.

S.C. 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.