Administrative Coordinator

Overview & Benefits :

The Assignment Coordinator will coordinate and execute administrative aspects of the sales process. The coordinator will act as a liaison between sales consultants, support departments, physicians and clients.

The coordinator will act proactively and reactively to facilitate the following processes : credentialing, licensing, presentation, confirmation, housing / travel and active assignment maintenance.

The first 90 days will be in the office for training. After 90 days you will earn a Hybrid Schedule which would entail M-TH in the office from 9-6 pm with every Friday remote.

Responsibilities :

• Execute administrative processes that support scheduling physicians into assignments
• Work with the credentialing department, sales consultants and physicians to track and follow-up on documents needed for credentialing and assist with necessary licensing materials and processes that may be planned or required for assignments
• Meet daily with sales consultants to prioritize tasks and convey progress
• Coordinate necessary housing and travel arrangements required for the physician
• Work with sales consultants to initiate and track progress on requested licenses and hospital privileges
• Track and send out applicable correspondence to clients and physician candidates
• Communicate with physicians and facilities to ensure physicians are ready to work
• Collect and process time sheets from physicians
• Work with hospitals to obtain hospital privileges for each assignment
• Assists Client Representatives / Provider Representatives in responding to new inquiries and / or questions from potential clients / doctors

Qualifications :

• Associate degree in business or another related field. A combination of education and experience will be considered
• A minimum of 1 year of experience in a professional office environment; hospital, clinical or another medical environment preferred
• Excellent attention to detail
• Excellent communication skills (written and oral)
• Ability to work on multiple tasks simultaneously and meet multiple hard deadlines
• Proven time management skills focusing on urgent and overlapping deadlines
• Process a large amount of documentation in a timely and professional manner
• Strong organization skills and attention to detail and proven accuracy with record keeping
• Demonstrated researching and problem-solving skills
• High level of customer service and follow through
• Strong computer skills : Microsoft Word, Excel, web-based applications, internet, and database programs
2 days ago