Project Support Specialist

This Opportunity

WSP is currently initiating a search for a Full-Time Project Support Specialist for our Chicago, IL, Orlando, FL, Tampa, FL, Miami, FL, Houston, TX, Austin, TX, Dallas, TX, St.

Louis, MO, San Francisco, CA Sacramento, CA Los Angeles, CA Irvine, CA, Tempe, AZ, office. Be involved in projects with our National Business Line Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.

Your Impact

• Assist Business Line Leaders, Local Business Leaders and Senior Project Managers in the USPS Program nationwide on complex, multi-faceted postal projects by assisting on projects with deliverables, schedule(s) and budget management in partnership with our Project Accounting team.
• Monitor project health indicators for projects and suggest actions as needed.
• Assist in preparing scopes of work, budgets, and schedules for new work and change orders.
• Assist in forecasting including updating schedules, costs to complete, spending plans, funding and labor forecasts, staff workloads, and risk registers to inform decision makers via accurate and reliable reporting.
• Provides administrative support to Business Line Leaders, Local Business Leaders and Senior Project Managers in the USPS business line including scheduling of team / project / client meetings and drafting of minutes, follow-ups, communication, and coordination of activities in an office or project site (including catering orders meeting preparation, plus provides on-site support for day of meeting to include printing, catering, travel support for attendees, special seating needs, AV support).
• Responsible for technical / project assistance, document control (electronic and hard copy), records management processes (filing, archiving), which includes assistance with project-specific reports, data management, uploading of documents to project websites, project file structure assistance, and construction administration.
• Additional project assistance responsibilities may include tracking of task orders and project contracts, maintain project plans as well as project procedures manuals, workflows, QA review of reports / correspondences, and other field work coordination.
• Analyze and provide executive summary reports from large data sets.
• May assist marketing leads with tracking of RFPs and proposal timelines, and provide proposal delivery assistance including form completions, resume and project description requests, and printing assistance for small proposal not sent out to print shop.
• Exercises responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and
• Other duties as required by business needs.

Who You Are

Required Qualifications

• 9+ years of experience in administrative project support.
• High School Diploma.
• Self-starter capable of leading tasks with little direction or supervision.
• Must possess a high level of professionalism and positive attitude when interacting with colleagues, clients, guests, and other employees in the office.
• Demonstrated advanced skill using Microsoft Office applications is required with emphasis on creating Excel spreadsheets, formatting Word documents, and developing PowerPoint presentations.
• Must be comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks.
• Must possess excellent interpersonal and written and verbal communication skills.
• Must have initiative with ability to anticipate needs and complete important tasks without needing to be asked.
• Must be able to prioritize assignments with no supervision along with time management, resourcefulness, fine attention to detail and follow-through.
• Must be a strong team player.
• Must be able to use discretion and confidentiality.
• Possess technological skills necessary to perform data entry, manage team calendars, and create company reports as needed.

Preferred Qualifications

• 3 years of experience in project and / or financial management and delivery.
• Bachelor’s degree is preferred.
• Experience in the engineering consulting industry.
• Knowledge of Oracle and Adobe Professional is preferred.

Additional Requirements

• To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
30+ days ago