Administrator, Ariba

Job Description

Job Description

At Revlon, we create beauty innovations for everyone that inspire confidence and ignite joy every day.

Breaking beauty boundaries is in our company’s DNA. Since its game-changing launch of the first opaque nail enamel in 1932 (and later, the first long-wear foundation), Revlon has provided consumers with high-quality product innovation, performance, and sophisticated glamour.

Elizabeth Arden made waves as a woman-led beauty company in the 1920s. In 1931, Almay became the original hypoallergenic, fragrance-free beauty brand.

Today, Revlon resiliently continues its legacy as a leading global beauty company. Our diverse portfolio which consists of some of the world’s most iconic brands and product offerings in color cosmetics, skin care, hair color & care, personal care, and fragrances is sold around the world through prestige, professional, mass, and direct-to-consumer retail channels.

These brands include Revlon, Revlon Professional, Elizabeth Arden, Almay, American Crew, CND, Cutex, Mitchum, Sinful Colors, Creme of Nature, Britney Spears, Christina Aguilera, John Varvatos, Juicy Couture, Ed Hardy and more.

We honor our heritage, embrace change, and applaud diversity. We champion our employees and celebrate our consumers.

We are Revlon, together, transforming beauty.

Basic Function

Supports the Global Procurement function as follows : The Ariba administrator will serve as the subject matter expert to help guide users and respond to issues raised by users;

facilitate Ariba usage across the organization to use system more effectively. Drive knowledge base our internal systems users.

Act as point of contact for Global Procurement and other internal teams as it relates to all SAP / Ariba troubleshooting and technical support.

Work with IT to resolve systems issues with Ariba as needed.

Create reports

• Provide troubleshooting and tech support for Ariba users including any and all requests for access, training, guidance.
• Create user guides and other support materials and documentation as needed.
• Work with Shared Services / AP to ensure all suppliers are enabled on Ariba e-commerce and help create a plan to enable suppliers not yet enabled.
• Work closely with Revlon IT regarding issues related to Ariba system as needed.
• Work in SAP BI to develop reports as needed for Global Procurement.
• Monitor on-line catalogs for updates of product, price and content information (catalogs currently not enabled but may be in 2025).
• Load any and all Global Procurement related contracts in Ariba Contracts as needed.
• Circulate reports / KPI’s / Performance to Global Procurement on a periodic basis.
• Follow up with Global Procurement team members to ensure progress, timeliness of responses and accuracy of data compiled for prepayments / advance payments, quality notifications and more.
• Thoroughly understands and follows all policies and procedures governing procurement.
• Performs special activities as requested by management. Savings / PPV reporting, etc.

Major Duties :

• Act as point of contact for Global Procurement and more as it relates to all SAP / Ariba troubleshooting and technical support.
• Implement and manage any catalogs in Ariba or SAP.
• Run reports and provide updates to be utilized by Global Procurement on a periodic basis in support of KPI’s.
• Initiate change requests for e-procurement including workflow data administration, profile change requests, approval change requests and catalog modifications.
• Circulate for signature and once fully executed, load completed agreements into Ariba Contracts to track expiration.
• Work with AP to ensure all suppliers are enabled on the Ariba e-commerce platform.
• Excel expert that will manage and update the PPV and Savings files on a monthly basis.
• Uphold Revlon’s Principles and Corporate Services values, business controls, ethics, policies and procedures, and professional standards.

Knowledge and Skills Required :

• Expertise in Ariba
• Proven, strong communication skills, both verbal and written
• Excellent interpersonal skills
• Strong customer service ethic
• Excellent problem-solving and analytic skills
• Strong to Expert levels in Excel and Powerpoint
• Extremely comfortable with new ideas / methods
• Work collaboratively as a member of cross-functional teams
• Commitment to development
• Communication and creative thinking skills
• Interested in continuously learning and developing oneself
• Enjoys working with clients in meeting their needs; enjoys striving towards win-win situations
• Enjoys thinking creatively and analytically

Minimum Education Required

BA preferred or equivalent knowledge gained through experience.

Minimum Years Experience Required

3-5 yrs professional

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