Administrative Assistant for a Facility Maintenance Company in the US (Home Based Part Time)

Virtual Assistant

The Business provides facility maintenance services to retail and residential clients throughout the Chicagoland area. It operates with a combination of in-house employees and outside contractors who deliver various skilled trade services. All work orders are dispatched electronically, and technicians generally prefer text communication due to their busy schedules, as it allows them time to respond efficiently.

Job Description : Inbox management

Dispatch coordination

Managing Google My Business, including consistent uploading of before-and-after photos

Following up and replying to clients in a timely manner

Overseeing multiple companies running the Search Engine Optimization (SEO) campaign and pushing them for regular status updates

Compiling analytics data to evaluate the effectiveness of the SEO efforts

Must Haves :

At least 2 years of experience in Administration

Excellent verbal and written skills

Proficiency in Google Sheets and Gmail (primary tools for daily operations)

Familiarity with Jobber (used as the invoicing platform)

Experience with marketing platforms such as Zeely and Meta

Only open to Filipinos residing in the Philippines.

Home Office Requirements :

Please only apply for this role if you have the following home office requirements :

Perfectly working headset and webcam

Stable internet connection of at least 25 Mbps ~ 50 Mbps

Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later

Quiet room with no distractions or background noises

A backup plan if the power goes out or if your internet connection becomes unstable during your shift

Only applicants meeting the strict criteria above will be contacted.