Accounting Specialist

Primary Purpose :

Assist the business office in the administration of the district’s business affairs. Perform general bookkeeping and maintain district financial records pertaining to General and Special Revenue funds.

Qualifications :

Education / Certification :

High school diploma

Special Knowledge / Skills :

Knowledge of accounting principles and practices

Ability to use calculator (10-key by touch)

Ability to use personal computer and software to develop spreadsheets and do word processing

Proficient skills in typing, keyboarding, and file maintenance

Ability to work with numbers in an accurate and rapid manner to meet established deadlines

Experience :

Two to five years accounting or bookkeeping experience

Major Responsibilities and Duties :

Accounting

• Record details of financial transactions in appropriate journals and subsidiary ledgers.
• Coordinate NBISD activity funds including processing activity fund requests, assisting campuses with activity fund issues, providing annual training and identify taxable activity fund transactions.
• Reconcile activity accounts.
• Track campus fundraiser activities and ensure feasibility and profitability.
• Verify taxable vs non taxable and insure completion of forms for activity funds.
• Calculate and file sales tax for activity account revenue.
• Maintain Activity Fund Vendor list in coordination with Purchasing.
• Conduct periodic cash audits at the campus level to ensure district cash handling procedures are being followed.
• Compute and record cash receipt for special revenue funds.
• Balance general ledger and subsidiary accounts by reconciling entries.
• Prepare cash receipt journals for, special revenue, food service, and elementary campus activity accounts.
• Compute and record cash receipt summaries.
• Prepare cash receipt journals for district deposits, athletics, community education, food service, and campus activity accounts.
• Process Travel Reimbursements
• Work with campus and administration to oversee Documation / Papercut Billing and reconciliation.
• Assist with reconciliation of district credit card / purchasing card accounts.
• Assist administration with annual district audit.

Records

• Prepare journal entries to book billed amounts.
• Maintain physical and computerized files and records.
• Train district finance users on Ascender to include preparation and correction of requisitions. Approving purchase requisitions, accessing and printing financial reports and performing queries on financial information.
• Assist Accounts Payable with weekly check run and filing of payment records.

Budget

Assist in preparation of Activity fund and Education Foundation

Other

Maintain confidentiality.

Supervisory Responsibilities :

None.

Equipment Used :

Personal computer, typewriter, printer, calculator, copier, and fax machine.

Working Conditions :

Mental Demands / Physical Demands / Environmental Factors :

Tools / Equipment Used : Standard office equipment including personal computer and peripherals

Posture : Prolonged sitting; occasional bending / stooping, pushing / pulling, and twisting

Motion : Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting : Occasional light lifting and carrying (less than 15 pounds)

Environment : May work prolonged or irregular hours ; occasional districtwide travel

Mental Demands : Work with frequent interruptions; maintain emotional control under stress

Occasional districtwide and statewide travel; frequent prolonged and irregular hours.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.