FACILITIES OPERATIONS MANAGER

The Facilities Management Department is seeking a Facilities Operations Manager located in Riverside with travel throughout Riverside County required.

The Facilities Operations Manager will be assigned to the Project Management Office and will be responsible for developing, implementing and managing the most complex projects, such as the technical aspects of major county facility construction and tenant improvements.

Responsibilities will also include supervising staff; reviewing bids, contracts and proposals; managing executed contracts to ensure adherence to budget and funding guidelines;

acting as a liaison between different vendors, customers and staff.

Competitive candidates will possess four or more years of project and / or construction management experience in public works projects and Project and / or Construction Management certification.

This class has been deemed eligible for the Performance Recognition Plan as set forth under Article 3, Section 311 (B) of the County Management Resolution.

Program eligibility requires employees to be in a leadership position, manage other employees or programs, and have significant influence on the achievement of organizational objectives.

The initial schedule for this position does not permit remote work.

Meet the Team!

Make sure to apply with all the requested information, as laid out in the job overview below.

Riverside County Department of Facilities Management provides property management and operations services for county owned and leased facilities throughout the 7,200 square miles of Riverside County and over 14 million square feet of space.

The department is responsible for keeping county buildings safe, comfortable and productive for both county staff and the public.

Key Responsibilities :

• Plan, assign and evaluate the work of Facilities Management staff and various units of their assigned operation, including setting work priorities, determining methods and procedures to be used, resolving problems, selecting alternatives, and overseeing the most complex and sensitive work.
• Manage the development and implementation of projects to ensure project design is compatible with County needs; oversee routine inspections of County facilities for quality and compliance and evaluate customer experience and satisfaction.
• Manage the preparation of budget projections and expenditures for facility related capital or non-capital projects; coordinate the collection of capital asset information countywide;

develop and implement methods that ensure accurate data collection.

• Assist with review and development of recommendations on administrative policies and operational issues and changes; propose policy recommendations to executive management, various boards, commissions, community groups, and Board of Supervisors.
• Research and interpret federal, state, local legislation, and other regulatory agency laws, rules, regulations, ordinances, and policies applicable to specialized divisional projects ensuring compliance.
• Negotiate contracts for Facilities Management related services between other County departments, agencies, operators, and consultants;

monitor agencies, operators and consultants to ensure compliance to contract provisions and services completion.

Develop standards, processes, templates, and forms to facilitate the transfer of capital asset, work task, project, or maintenance information into a central database;

ensure the integrity and standardization of data that imports into asset, project or maintenance management databases.

Direct and ensure the maintenance of records and preparation of reports necessary for facilities project operations; direct or prepare reports, studies and marketing materials relating to assigned specialized divisional projects;

prepare other reports and correspondence as required.

• Utilize asset management and project management programs to streamline capital planning and associated costs bringing facilities to regulatory standards and maintaining standards.
• Confer with system programmers to develop enhancements, modifications and interfaces for the Facilities Management’s data systems.
• Provide performance direction, leadership, guidance, counseling, and evaluation to assigned subordinate staff.
• Develop surveys assessing the physical conditions of facilities to identify major or large-scale projects to repair and rehabilitate County assets.

Education :

Graduation from an accredited college or university with a bachelor's degree, preferably with major coursework in business or public administration, marketing, communications, engineering, architecture, or a related field to the assignment.

Additional qualifying experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of education.)

Experience :

Four years of working in a management or supervisory capacity, which includes management of major projects involving project planning, budget development, contract preparation and monitoring, and staffing.

A master's degree in one of the disciplines listed above may substitute for one year of the required experience.)

Other Requirements :

A valid California Driver License.

Knowledge Of :

• The principles and practices of public administration and personnel management; principles and techniques of project management, construction management, building codes, public works, asset management and maintenance management;
• development, training and leadership of employees; budgets and budgetary analysis; project cost estimations and plan take-offs for building construction;
• federal, state and local laws relating to construction, maintenance regulations and requirements; safety rules and regulations applicable to capital and non-capital projects;

contract negotiations and preparation for construction, vendor and construction bidding process.

Ability To :

• Plan, direct and coordinate the work of others; interpret, apply and explain legislative and administrative mandates, regulations guidelines and complex rules;
• read, analyze and assemble construction plans and specifications; establish and maintain effective working relationships with personnel at all organizational levels;
• be effective in conflict resolution; instruct, persuade and motivate others; coordinate project activities with management, elected officials, Board members, employees, and the public;
• secure the cooperation of operating department officials and personnel in accepting and effecting sound management practices;
• analyze problems, generate and evaluate alternatives, reach practical conclusions, and devise workable solutions; prepare recommendations and reports;

speak and write effectively.

This recruitment is open to all applicants.

General Information :

If you have any questions regarding this posting, please contact Richard Griego at [email protected].

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