Event Services Administrator

Event Services Administrator

Job Locations US-DC-Washington

Requisition ID

2024-18789

of Openings

Position Type (Portal Searching)

Regular Full-Time

Overview

The Event Services Administrator is responsible for leading client engagement initiatives including the planning, scheduling, and

execution of all logistics for business-related meetings and onsite events. In addition, will be responsible for the selection of

vendors, service providers, and negotiating pricing based on event services budgetary guidelines.

Responsibilities

Facilitate logistical arrangements for onsite events including the selection of vendors, space assignments, and catering options

• Oversee all venue preparations, including seating arrangements, decor, business materials, and audio / visual needs.
• Research and coordinate with vendors and suppliers to acquire necessary services and activities for events.
• Negotiates pricing, and monitors expenditures in relation to event services budget.
• Train new employees in departmental procedures and direct resources supporting setup functions related to onsite events
• Exhibit polite and professional verbal and written communication via phone, e-mail, and in-person
• Communicate effectively with Facilities manager and client by providing updates to ensure customer objectives are met
• Manage office tours, events, and business meetings using workspace management technology
• Work with client and internal stakeholders to manage projects and strategize for upcoming business objectives
• Assist customer and manager in developing policies and procedures to enhance services
• Ability to manage flexible work schedule and provide support before and / or after shift
• Independently resolve moderately complex problems and issues under minimal supervision using appropriate judgment
• Maintain visitor registrations in accordance with security guidelines by monitoring logs, and issuing visitor / employee access
• Oversee daily operations of the office facilities, including maintenance, cleaning, and security.
• Coordinate with vendors and service providers for repairs, maintenance, and renovations.
• Monitor and manage inventory of office supplies and equipment.
• Ensure compliance with health and safety regulations.

PHYSICAL REQUIREMENTS / WORKING CONDITIONS / MENTAL QUALIFICATIONS

• Mental qualifications include ability to perform all responsibilities efficiently and effectively
• Good organizational skills
• Ability to work flexible schedule and provide support outside of normal business hours as needed for event preparation

Qualifications

• High school diploma with equivalent experience required
• Associate's degree preferred
• 2 years of related experience in a corporate setting
• Knowledge of company structure and business activities
• Experience managing preparations for meetings, conference rooms, and events
• Advanced knowledge of all office equipment
• Strong administrative skills and scheduling capabilities
• Proficient in Word, Excel, PowerPoint, Outlook, Teams
• Proficient in Workspace Management Software
• Communicate effectively with diverse groups and clients
• Excellent written and oral communication skills
• Excellent negotiation skills
• Expert in customer service skills, professional attitude and appearance
• Ability to work varied extended hours
• Advanced administrative skills with attention to detail and ability to manage priorities
• Ability to multi-task and highly flexible with changing circumstances
• Ability to work independently and take initiative

What We Offer

• An opportunity to join an established team and be part of a successful and proven global organization!
• A competitive compensation program!
• Large Company Benefits : Medical / Dental / Vision / 401K with a competitive company match!
• Employee discounts on Canon products & vendor discount programs for employees!
• World-Class Training & Career Development Programs!

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