Associate Registrar of Curriculum Management and Institutional Research

Job Description

The Associate Registrar of Curriculum Management & Institutional Research is responsible for two major data-driven areas of the College.

This Associate Registrar manages the publication and operational components of the curriculum including guest faculty hires, new faculty orientation support, creation of the academic catalogue, and course entry in the student information system.

This position is also responsible for management of information for quantitative and qualitative data across the institution to support operational and immediate priorities of the College.

In collaboration with key colleagues in Admissions, Financial Aid, Human Resources, Finance, Information Technology, and other offices, this position regularly collects and protects data for regulatory reporting requirements of several governing bodies.

The Associate Registrar works closely with the Provost’s Office (undergraduate) and the Dean of Graduate Studies (graduate) to provide data and operational oversight to develop the College’s curricula.

Reporting to the Registrar, this position uses and analyzes data to help guide decision-making while maintaining internal and external reporting requests.

Utilizing various analytical tools and reporting software(s), the Associate Registrar serves alongside the Registrar as a primary steward of course data, student and enrollment data, and other academic / operational data Essential Duties Summary Primary Roles and Responsibilities

Institutional Research

• Maintains external reporting schedule and directs coordination of data across offices
• Prepare reports for submission to various regulatory bodies including but not limited to HESC / TAP (NY Higher Education Services / Tuition Assistance Program), IPEDS (Integrated Postsecondary Education Data System), MSCHE (Middle States Commission on Higher Education), NSC (National Student Clearinghouse), NYSED (New York State Education Department), Title II (Teacher Education Preparation)
• Closely communicates with staff across offices to direct data collection and submission to above bodies
• Properly use various data systems and enterprise-wide survey tools to collect and analyze required reports both internal for college-use and external for regulatory requirements
• Prepare and finalize regulatory data to present to Registrar as keyholder for accurate and timely submission
• Generate and provide ad hoc reports as requested to support institutional strategic and tactical planning
• Use data to describe Sarah Lawrence College students and faculty in the areas of enrollment, retention, graduation rates, degrees granted, gender, race / ethnicity, and national origin
• Raise awareness of and access to data and IR analytical capabilities to support college operations
• Process individual change of enrollment status for students as sent by academic departments
• Prepare, analyze, and present reports to demonstrate value of data-informed decision-making within the mission and vision of the College
• Respond to individual DegreeVerify requests for student and alum verifications via the NSC
• Provide appropriate support related to research and assessment matters that impact college goals
• Maintain knowledge of industry standards in following professional organizations such as AIR (Association for Institutional Research) and HEDS Consortium (Higher Education Data Sharing) and other relevant groups

Curriculum Management

• Direct the curriculum collection process including course catalogue submissions and data entry
• Prepare detailed reports for Curriculum Committee to establish upcoming academic year curriculum
• Maintain various reports such as teaching load per department and comparison of courses per field across years
• Manage the AirTable to produce the academic catalogue which includes course offering review, tracking of submissions, faculty website biographies, assign course numbers and publication
• Oversee the interview schedule form for faculty submission in preparation for course registration
• Work with Marketing and Communications to update and publish the academic catalogue
• Maintain and disseminate the class schedule form to collect class meeting information from faculty
• Work with the Registrar to prepare semesterly class schedule
• Annually review student assessments with the Provost’s Office such as lecture / seminar evaluation templates

General

• Support operations of the Registrar’s Office including taking phone calls, responding to emails, and assisting students and faculty in person
• Serve as back-up for processes such as official transcript requests, add / drop data entry, transfer entry

Required Qualifications Required Qualifications

• Bachelor’s degree from an accredited institution, master’s degree preferred
• Three to five years of significant and relevant higher education experience that includes data collection and analysis, and collaboration with campus stakeholders
• Demonstrated institutional research experience including management of regulatory reporting, quantitative and qualitative statistical analysis, data management, and educational research
• Strong understanding of various Microsoft Office applications (Access, Excel, Outlook) to perform essential functions
• Proficient in preparing and testing complex data queries and audience-specific reports using InfoMaker, Microsoft Access, Microsoft BI, SQL, Crystal Reports, Tableau or other industry-standard reporting tools
• Comprehensive experience with college / university ERP and related SIS reporting software to advance institutional research capabilities
• Familiar with higher education best practices related to institutional research and data management
• Experience with sophisticated visual analytics and dashboard creation preferred
• Knowledge of SPSS or other statistical applications preferred

Abilities, Knowledge, and Skills

• Gather and analyze statistical data and generate useful reports
• Draw conclusions and make recommendations based on data and related research
• Communicate effectively using a variety of styles to appropriately inform the intended audience
• Prioritize competing projects and balance multiple deadlines
• Establish and maintain a collegial and professional rapport with campus stakeholders
• Strong sense of time management including independent and collaborative work
• Maintain strict confidentiality in accordance with FERPA and other laws / regulations
• Take initiative to thrive in a team-centered working environment
• Maintain working knowledge of related higher education practices and professional development opportunities
• Perform other duties as assigned

Preferred Qualifications Salary $68,000 - $75,000 Position Type Full Time