Office Specialist (Frisco, TX)

At Parkhill, we build communities and invest in extraordinary people who are passionate about serving their neighborhoods.

We are seeking a dedicated Front Desk and Office Coordinator to join our team, ensuring smooth office operations and an exceptional first impression for all employees, clients, and visitors.

Responsibilities include managing inventory, coordinating office culture and events, supporting onboarding processes, and maintaining facilities.

Life at Parkhill

At Parkhill, Building Community is the reason we exist. We invest in extraordinary people who love investing in their communities.

We are more than planners, architects, and engineers - we are neighbors who choose to live and serve in the communities we work.

Increase your impact with our team of passionate collaborators. Whether you are a recent graduate with untapped potential or a professional with proven expertise, we invite you to discover a career path designed for you.

Parkhill is one of the largest architectural and engineering firms in the Southwest. We have 13 offices located throughout Texas, New Mexico, and Oklahoma.

Your Contribution

This position will perform the following duties :

Front Desk

• Direct caller to destination and record information
• Obtain visitor's name to announce appointment with internal employees
• Take care of client, contractor, and vendor needs as they call or visit the office

Inventory

• Maintain inventory of office supplies, refreshments, and other goods from retail stores
• Coordinate (Personal Protection Equipment (PPE) inventory for office
• Maintain inventory for Parkhill-branded items; Coordinate with Brand Coordinator

Office Culture

• May help and / or coordinate office employee functions
• Coordinate community outreach and activities
• Promote local office events and successes
• Decorate common areas for holidays

Onboarding of New Hires

• Onboarding - Distribute Welcome Packages
• Review I-9 documents and submit them to P&C
• Coordinate with Location Leader on set-up and location of new hire

Processes

• Type letters, correspondence, reports, and other documents, as needed
• Coordinate Proposals - print, bind, and deliver
• Coordinate lunch meetings
• Prepare outbound mail and parcels (specific to certain offices)
• Distribute mail upon receipt (specific to certain offices)
• Submit invoices approved by appropriate PMs and checks received to accounting staff
• Coordinate Parkhill technology for checked in / out items (specific to certain offices)

Facilities

• Coordinate issuing keycards for new employees (specific to certain offices)
• Coordinate office cleanup dates
• Make coffee and stock refreshments from storage room to break room
• Coordinate general office tidiness in common areas
• Maintain conference room calendars
• Storage file logs and assist in finding Drawings needed from old projects

Assist as needed with additional office needs.

Your Qualifications

• Associate degree or at least two years' related experience / training, or equivalent combination of education and experience
• Knowledgeable in the use of office equipment
• Ability to provide great first impression for all employees / clients / visitors
• Pleasant personality and professional attitude

Benefits and Perks

We offer a comprehensive benefits program that supports the whole person. Our benefits include :

• Life Balance : hybrid / flexible work schedules, flexible work environment, generous PTO, paid holidays.
• Investing in Your Future Growth : specialized training, continuing education, professional licensing, intern development programs, University of Parkhill.
• Competitive Benefits : up to 80% of medical premiums*, FSA for dependent care, HSA contributions, employer 401k contribution, short / long term disability coverage, performance bonuses.
• Well-Being : mental health care, culture committees, wellness programs, charitable giving match.

EEO Statement

Parkhill is committed to providing an equitable and inclusive work environment, free from discrimination and harassment, where employees are treated with respect and dignity.

We are an Equal Opportunity Employer / Affirmative Action / Veteran / Disability employer and subscribe to E-Verify.

We are also fully committed to recruiting, retaining, developing, and promoting the most qualified employees without regard to their race, religion, color, sex, gender identity, sexual orientation, pregnancy, marital or parental status, national origin, age, disability, family medical history or genetic information, political affiliation, veteran status, military service, or other non-merit-based factors.

It is the policy of Parkhill not to discriminate because of a person's relationship or association with a protected veteran.

This includes spouses and other family members. Also, Parkhill will safeguard the fair and equitable treatment of protected veteran spouses and family members regarding all employment actions and prohibit harassment of applicants and employees because of their relationship or association with a protected veteran.