Executive Assistant I

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Closing Date : 06 / 17 / 2024

06 / 17 / 2024

Type of Position : Professional Staff - Operations

Job Type : Regular

Work Shift : Day Shift (United States of America)

Sponsorship Available :

Institution Name : University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity.

We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only) :

• Health : Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement : Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

To apply for the position, please click the Apply link / button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity).

Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.

S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department : CPH Health Policy & Management

Department's Website :

Summary of Job Duties : The Executive Assistant (EA) manages the day-to-day operations of the department and has an integral role in the implementation of new and continuing educational programs (6 current primary educational programs and 1 affiliated program), the needs of faculty in relation to grant applications and awards, the scheduling of educational offerings such as seminars, maintaining schedules for the chair, planning faculty meetings, and other tasks relevant to maintaining a functioning department of approximately 12 faculty.

The EA is the main contact for all administrative issues in the department.

Qualifications :

Bachelor's degree plus two (2) years of administrative or related experience or

High School diploma / GED plus six (6) years of administrative or related experience required.

Proficient use of Microsoft Office

Preferred Qualifications

Use of Workday.

Use of GUS.

Additional Information :

Responsibilities :

Provides high level administrative support to the Chair of the Department of Health Policy and Management and the faculty within the department.

Responsibilities include : maintaining schedules for the Chair, maintaining professional memberships, maintain travel for Chair and faculty, oversee requisitions for books and other items that may be purchased off grants and personal development accounts.

Oversees computer needs for faculty and graduate students, maintain files for faculty evaluations and promotion, manage the day to day operations of the department including faculty meetings and notes, ordering supplies, contracting for copier services, scheduling meetings, and other activities.

Responsible for coordinating all aspects of departmental hires including communicating letters of offer, moving expenses, onboarding, start-up packages, computer support, and office space.

Communicates with IT to ensure the proper functioning of electronic devices necessary to support the department.

Organizes and coordinates educational activities.

Assures departmental educational offerings are listed correctly across the various programs (Analytics, EMBA, PhD, MPH and DrPH).

Understands and troubleshoots problems in GUS and Blackboard for faculty and ensures faculty have secured classrooms for teaching.

Schedules seminars, including defenses, and ensures that offsite faculty can participate through technology.

Assists with the Walton College collaboration and faculty in that program to ensure the program achieves its goals.

Provides support for ensuring the correct transmission of grades and transcripts as needed in the department.

Works with the directors of the certificate, MPH, MHA, EMBA and PhD programs to ensure that all accreditation and certification requirements are being met.

Assists with all facets of the department in ensuring that the Chair, the faculty, and staff have access to campus resources necessary to perform their position.

Performs other duties as assigned.

Salary Information :

Salary commensurate with education and experience.

Required Documents to Apply :

Resume

Optional Documents :

Special Instructions to Applicants : All applicants must upload a resume to be considered for the position.

Recruitment Contact Information :

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https : / / uasys.wd5.myworkdayjobs.com / UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements : No Background Check Required

This position is subject to pre-employment screening (criminal background, drug testing, and / or education verification).

A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.

The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity : N / A

Frequent Physical Activity : Hearing, Manipulate items with fingers, including keyboarding, Sitting, Standing, Talking, Walking

Occasional Physical Activity : Crawling, Crouching, Kneeling, Lifting, Pulling, Pushing, Reaching, Stooping

Benefits Eligible : Yes