Advancement Database Coordinator

Claremont, CA

Job Posting Title :

Advancement Database Coordinator

Job Description :

PRIMARY PURPOSE / GENERAL DESCRIPTION :

Reporting to the Director of Advancement Services and Operations, the Advancement Database Coordinator maintains the integrity of the Raiser's Edge database, ensures accurate data updates from various platforms into the database and collaborates with division team members on projects related to gift processing, fundraising, alumnae and parent engagement, and stewardship.

This role supports the operations of the External Relations Institutional Advancement (ERIA) division by ensuring the highest integrity of constituent and gift records.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES :

ESSENTIAL FUNCTIONS :

This information is intended to be a descriptive of the key responsibilities of the position.The list of essential functions below does not identify all duties performed by any single incumbent in this position.

• Manage constituent records by updating contact information obtained through self-reported forms, staff contact, solicitation remits, returned mail and data clean-up projects.
• Update student records in response to email notifications from the Office of the Registrar.
• Understand gift accounting functions, including troubleshooting, providing documentation for the auditors, and following best practice.
• Assess gift accounting processes and recommend improvements.
• Act as backup in the absence of the Gift Processing Coordinator.
• Assist the advancement services team in managing the accuracy and integrity of donor and alumnae information; Conduct constituent and alumnae record audits.
• Participate in the department's reconciliation of gifts and pledges between the Advancement database and the College's general ledger.
• Participate in gift entry audits and reporting; troubleshoot data discrepancies.
• Collaborate with ERIA Staff to execute queries and reports that meet business needs and fulfill strategic initiatives.
• Work on cross-departmental projects in support of the ERIA division strategies and goals. Participate in project planning meetings contributing expertise based on knowledge of the data and systems used within the division.
• Active supportthe College's Principles of Community and Principles of Diversity in the performance of job duties.
• Perform other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS, and ABILITIES :

Individuals must possess knowledge, skills, and abilities to successfully perform the essential functions of the position or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.

• General understanding of donor-centric fundraising principles and practices and the ability to translate that knowledge into data management procedures.
• Knowledge of current trends in database management, annual giving and gift management support, using CASE (Council for the Advancement and Support of Education), AASP (Association of Advancement Services Professionals), APRA (American Prospect Research Association), and AFP (Association of FundraisingProfessionals) professional association guidelines.
• Ability to manage competing priorities and multiple tasks effectively with flexibility.
• Ability to communicate effectively and work multi-functionally with diverse groups of students, faculty, and staff.
• Must have good listening and customer service skills.
• Highly organized and action-oriented with an ability to demonstrate problem-solving skills and attention to detail.
• Proficient in Microsoft Office with advanced knowledge of Excel.
• Understanding of email marketing, online surveying, and social media platforms as they are used in fundraising.
• Ability to work individually and with project teams.
• Must be invested in the College's mission and the work of institutional advancement to move the mission forward.

QUALIFICATION STANDARDS :

EDUCATION & EXPERIENCE :

Associate's or bachelor's degree is preferred oranycombination of education, training or experience that provides the required knowledge, skills, and ability to perform the job.

One to three years' experience with Raiser's Edge NXT or similar CRM and Online

engagement systems is preferred.

Experience in higher education or non-profit fundraising is preferred.

LICENSES / CERTIFICATES :

None.

OTHER :

HOURS & CLASSIFICATION AND STATUS :

This is a regular status, full-time, 12-month, benefits-eligible, non-exempt position.

The regular hours of this position are Monday-Friday 8 : 00 am-5 : 00 pm.Hours may vary due to the needs of the College or department and may include some evenings and weekends.

Hourly rate range : $22-$24.50. The hourly rate of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty, and training.

SUPERVISORY RESPONSIBILITY :

None.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.

Physical and Mental Requirements

Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy;

capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.

Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction.

Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard.

Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters.

Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs.

for example to lift or move office supplies, files, books, and packages.

At-Will Employment

Regular employment at the College is for no specified period; conditions and status of employment (hours, pay, title, duties, etc.

are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.