Calendar Management and Departmental Meeting Coordination :
- Assist the Associate Dean with calendar management, scheduling meetings within and across departments.
- Plan and organize team meetings, prepare agendas, compile background materials, develop supporting presentation materials, and disseminate meeting notes.
- Maintain data in the University’s shared database.
Dean’s Advisory Council (DAC) Coordination :
- Drive timeline and coordination for bi-annual DAC meetings.
- Communicate regularly with DAC members to confirm attendance, meeting logistics, and address their questions.
- Coordinateannual swag orders for DAC meetings and broader departmental use.
Development Travel :
- Serve as a key liaison to the Dean’s Office for managing meetings, planning and coordinating development travel.
- Coordinate calendars for development travel.
- Provide support for trip scheduling, including prepping itineraries and booking travel arrangements.
- Oversee on-campus decanal meetings, coordinating all meeting logistics.
Data Management and Reporting :
- Maintain prospect data in the donor database (Advance).
- Organize data and generate scheduled and ad hoc reports. (MS Office and Qlikview applications)
- Develop presentations, including data visualizations, for internal and external stakeholders.
Office Administration and Special Projects :
- Compose and edit correspondence, organize mailings, and handle phone outreach.
- Manage assigned financial processes including but not limited to : P-cards, processing and reconciling department invoices, ensuring compliance with policy and procedure.
- Prepare meeting agendas, take and disseminate meeting notes, and proofread materials.
- Develop templates for donor briefings or relevant meeting memos to prepare administrators for meetings with donors and ER
- Assist with planning and preparing for development events.
- Manages special projects, as assigned.
Team Meetings and Office Coordination :
- Lead regular team meetings, and departmental staff engagement efforts like annual retreats, holiday parties, and office celebrations.
- Coordinate new staff onboarding.
- Manage the departmental calendar and oversee office supplies.
- Handle confidential information with discretion.
Supervisory Responsibilities :
- None
External Relations Coordinator
Develop presentations, including data visualizations, for internal and external stakeholders. ...
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