Job Description
Job Description
Jewish Federation of Detroit seeks an experienced Executive Assistant to provide top-notch administrative and clerical support to the Senior Director, Community Affairs & the Director, Community Relations in a fast paced environment.
DUTIES AND RESPONSIBILITIES :
- Exercise good common sense, judgment and discretion in handling confidential and sensitive material.
- Organize and support the demanding workloads of the Senior Director, Community Affairs and the Director, Community Relations.
- Capable of professionally handling a high volume of donors, media, community leaders, and other important contacts in a calm, confident and friendly manner.
- Schedule meetings, appointments, arrange catering, book rooms, and arrange conference calls.
- Answer incoming calls for Executive Suite professionals, screen and route calls and emails as required.
- Prepare general correspondence and electronic correspondence.
- Provide excellent internal and external customer service in a responsive and timely way.
- Research, compose and complete a professional document utilizing proper grammar, spelling and format skills.
- Prepare meetings, format presentations for Committee meetings and document minutes.
REQUIRED SKILLS & ABILITIES :
- Confidentiality a must.
- Self-starter, self-disciplined, highly organized team player.
- Proficient in MS Office including Word, Excel, Access and PowerPoint and able to create tables, perform mail merges, create labels, envelopes and tent cards .
- Professional appearance and demeanor.
- Strong interpersonal skills and positive attitude.
- Excellent oral and written communication skills with proficiency in grammar.
- Must possess a strong work ethic.
- Willingness to do what it takes to get the job done.
- Must be focused with attention to detail and have a strong sense of urgency.
- Ability to multitask by prioritizing work and organizing own time.
- Possess extensive knowledge and experience with the administrative aspects of running an office including organizing, creating and maintaining files in both electronic and hard copy form.
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